Administrative Specialist

Weill Cornell Medicine; New York (NY); On-site; USD 45,000 - 54,000; Full time

Job summary

Weill Cornell Medicine in Midtown Manhattan seeks an Administrative Specialist to provide comprehensive administrative and secretarial support to the Office of Civil Rights and Investigations.

The role includes calendar coordination, travel arrangements, procurement, correspondence, filing, and minute-taking to ensure efficient workflows. Strong MS Office skills and clear communication are essential.

Qualifications

• High School Diploma; Bachelor's degree preferred.
• Excellent MS Office skills; strong written and verbal communication.

Responsibilities

• Coordinate calendars and meetings; arrange travel and itineraries.
• Prepare written correspondence and manage procurement and reimbursements.
• Maintain files and databases; answer phones and triage inquiries.
• Record meeting minutes and support workflow efficiency.
• Assist with professional organizations and conferences; manage mail and packages.

Skills

MS Office

Verbal and written communication

Education

High School Diploma

Bachelor's degree preferred

Job description

Title

Administrative Specialist

Location

Midtown

Org Unit

Office of Civil Rights and Investigations

Work Days

Monday-Friday

Weekly Hours

35.00

Exemption Status

Non-Exempt

Salary Range

$32.75 - $39.01

• As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under guidance, provides a wide range of administrative and secretarial support to senior staff within the department

Job Responsibilities

• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
• Initiates and prepares written correspondence as needed and based on functional needs.
• Responsible for procurement activities related to goods, services, and/or equipment as needed.
• Responsible for disbursement/reimbursement activities as needed.
• Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.
• Maintains electronic and hard copy files and databases. Maintains integrity of information.
• Answers phones, responds to inquiries and triages calls to appropriate personnel.
• Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
• Records and distributes meeting minutes.
• Routinely analyzes and evaluates workflows to ensure maximum efficiency.
• Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals.
• Receives, sorts and distributes mail; accepts and signs for package deliveries.
• Performs other duties as assigned or required.

Education

• High School Diploma in related field

Experience

Bachelor's degree is preferred.

Approximately 2 years of related experience providing secretarial support to senior leadership

Knowledge, Skills And Abilities

• Excellent computer skills including good working knowledge of MS office. Ability to learn new computer software and applications.
• Ability to communicate instructions and observations effectively verbally and in writing.

Working Conditions/Physical Demands

Standard office work

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "any person, any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented andor marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.