Administrative Coordinator

Weill Cornell Medicine - Qatar; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Weill Cornell Medicine - Qatar is seeking a capable administrator to manage day-to-day financial, administrative and operational activities in the office. The role includes workflow optimization, accounts review, procurement, and staff training.

The ideal candidate holds a Bachelor's degree with approximately 3 years of related experience and strong communication, interpersonal and organizational skills. The position emphasizes discretion with confidential information and cross-functional

Qualifications

• Bachelor's Degree in related field is required.
• Approximately 3 years of related experience.
• Demonstrated strong communication and interpersonal skills; ability to interact with multiple constituencies and exercise people skills.

Responsibilities

• Routinely analyzes and evaluates workflows to ensure maximum efficiency.
• Reviews and reconciles accounts, financial transactions, documentation and/or financial reports; investigates discrepancies and escalates issues.
• Identifies and follows up on unanticipated/non-budgeted expenses/variances.
• Procurement activities related to goods, services, and/or equipment as needed.
• Disbursement/reimbursement activities as needed.
• Provides training to staff in office systems and procedures.
• Maintains inventory of supplies, equipment and/or reagents; may order supplies and assist with cost control.
• Ensures facilities and equipment are in optimal working condition; coordinates maintenance and repairs as needed.

Skills

Strong communication skills

Interpersonal skills

Discretion/confidentiality

Organizational skills

Education

Bachelor's Degree in related field

Job description

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*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Manages day-to-day financial, administrative and/or related operational activities to ensure the smooth functioning of the office.

Job Responsibilities

• Routinely analyzes and evaluates workflows to ensure maximum efficiency.
• Reviews and reconciles accounts, financial transactions, documentation and/or financial reports. Investigates and corrects discrepancies. Escalates issues as needed.
• Identifies and follows up on unanticipated/non-budgeted expenses/variances.
• Responsible for procurement activities related to goods, services, and/or equipment as needed.
• Responsible for disbursement/reimbursement activities as needed.
• Provides training to staff in office systems and procedures.
• Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.
• Ensures that facilities and equipment are in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed. May perform minor repairs if qualified and as needed. May advise on upgrades for performance enhancements.
• If applicable, manages the appointments and promotion process for all academic and faculty appointments within the department.
• If applicable, assists Principal Investigators with grant management activities.
• Performs other related duties as assigned.

Education

• Bachelor's Degree in related field

Experience

Approximately 3 years of related experience

Knowledge, Skills and Abilities

• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
• Excellent communication skills (both verbal and written).
• Ability to treat confidential information with utmost discretion.
• Demonstrated ability to build and maintain relationships with multiple constituents.
• Detail oriented and superb organizational skills.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

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