Administrative Specialist

SILVER ENGINEERING, INC.; Melbourne (FL); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Paid vacation and holidays

401(k) retirement plan with companycon

Health insurance (employer-paid)

Dental insurance (employer-paid)

Short-Term Disability (employer-paid)

Long-Term Disability (employer-paid)

Life insurance (employer-paid)

Job summary

SILVER ENGINEERING, INC. in Melbourne, FL is seeking an organized Administrative/Receptionist with basic bookkeeping exposure. You will support staff accounting tasks, manage invoices and payments, and handle front-desk duties with professional customer service.

The role emphasizes accuracy, strong communication, and calendar/filing discipline, with growth potential in a small, detail-oriented environment.

Qualifications

• High school diploma required; accounting/office coursework a plus.
• Prior clerical accounting or administrative experience preferred.
• Proficient in Excel; basic bookkeeping concepts helpful.

Responsibilities

• Assist staff accountant with routine clerical bookkeeping tasks.
• Sort, match, and organize vendor invoices, bills, and receipts.
• Process and track credit card payments and reconcile expenses.
• Enter data into accounting software or spreadsheets.
• Serve as receptionist and greet visitors professionally.
• Triages and routes customer inquiries to the appropriate personnel.
• Provide front-line customer service via phone and email.
• Maintain digital and physical filing systems for records.

Skills

Microsoft Excel

Data entry

Attention to detail

Communication skills

Education

High school diploma

Associate degree in accounting (preferred)

Tools

Accounting software

Office productivity tools

Job description

Company Description

SILVER ENGINEERING, INC. is an engineering firm headquartered at 255 East Dr, Suite A, in Melbourne, Florida, United States. The company operates in a professional, detail-oriented environment that supports engineering, technical, and operational projects. Team members collaborate closely to deliver reliable services to clients in the region. Working at SILVER ENGINEERING, INC. offers the opportunity to contribute to specialized projects and support a team focused on quality and efficiency. The organization values dependable support staff who help maintain smooth daily operations.

Primary Responsibilities

• Assist the staff accountant with routine clerical bookkeeping tasks.
• Sort, match, and organize incoming vendor invoices, utility bills, and receipts.
• Process and track credit card payments and reconcile monthly expense receipts.
• Assist with data entry into accounting software or financial tracking spreadsheets.
• Serve as primary receptionist and door greeter, welcoming visitors and clients professionally.
• Support the sales team by triaging and routing customer inquiries to the appropriate personnel.
• Provide prompt, courteous front-line customer service via phone and email.
• Scan, index, and maintain digital and physical filing systems for administrative and financial records.

Warehouse & Inventory

• Receive incoming shipments, verify contents against packing slips, and document discrepancies.
• Manage Return Merchandise Authorizations (RMAs) through resolution and restocking.
• Maintain inventory accuracy by updating internal records and monitoring stock levels.

Qualifications

• High school diploma or equivalent required; coursework or associate degree in accounting, business, or office administration is a plus.
• Prior experience in an administrative, clerical accounting, or office support role preferred.
• Strong proficiency in Microsoft Excel (data entry, sorting/filtering, basic formulas).
• Familiarity with basic bookkeeping concepts, credit card processing, or accounting software.
• Working knowledge of standard office tools (Microsoft Office Suite, email, document scanners).
• High degree of accuracy, organization, and attention to detail when handling financial documents.
• Strong written and verbal communication skills.
• Ability to lift and move packages up to 50 lbs.

• Paid Vacation and Holidays
• 401(k) retirement plan with company contribution
• 100% employer-paid Health insurance premium
• 100% employer-paid Dental insurance premium
• 100% employer-paid Short-Term Disability insurance (with medical eligibility)
• 100% employer-paid Long-Term Disability insurance (with medical eligibility)
• 100% employer-paid Life insurance (with medical eligibility)