Administrative Specialist

Kentucky Transportation; Frankfort (KY); On-site; USD 36,000 - 54,000; Full time

Job summary

The Kentucky Registry of Election Finance, an independent agency of Kentucky state government, is seeking an Administrative Specialist to support the Executive Director in reviewing and implementing Registry activities. You will assist with compliance reviews, prepare candidate communications, and guide the public and candidates to resources.

Qualifications include a bachelor's degree and at least one year of professional administrative experience; additional education or experience may

Qualifications

• Bachelor's degree required.
• One year of professional administrative experience.
• Additional education or experience may substitute for required experience/education on a year-for-year basis.

Responsibilities

• Reviews candidate electronic registrations, election finance statements, and other data to ensure compliance with campaign finance laws, including the initial approval of candidate initiating documents.
• Prepares correspondence to candidates for compliance with campaign finance laws, and performs reviews of candidate reports.
• Provides training and assistance in classroom setting and in informal setting; guides public and candidates to available website resources and otherwise provides necessary guidance and support in response to information requests.
• Interprets KRS Chapter 121 and administrative regulations, and agency policy, for candidates and the public.
• Provides information and documentation regarding election forms to Office of General Counsel that forms basis for delinquency actions or other administrative action.
• Performs other duties as assigned.

Skills

Excel

Word

PowerPoint

Outlook

Analytical thinking

Communication

Education

Bachelor's degree

Job description

Advertisement Closes 9/7/2026 (11:59 PM ET)

2604534

Administrative Specialist

Pay Grade 12

Salary

$35,712.48 - $53,568.48 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

General Government Cabinet | Registry of Election Finance

Location

140 Walnut St

Frankfort, KY 40601 USA

Description

The Kentucky Registry of Election Finance is an independent agency of state government, established by the Legislature to ensure fair elections by way of oversight of campaign finances. The Registry has jurisdiction over campaign finance laws for all candidates and political committees and is responsible for providing daily guidance to those individuals and entities. The agency also provides training seminars concerning campaign finance, receives copies of filing papers from County Clerks and the Secretary of State, serves as the repository for all required reports, and verifies that all receipts and expenditures comply with campaign finance statutes.

The Administrative Specialist will be a skilled member of the Registry’s staff who will provide professional support to the Executive Director in the review, evaluation, and implementation of Registry activities; and perform other duties as required.

Duties And Responsibilities For The Administrative Specialist

• Reviews candidate electronic registrations, election finance statements, and other data to ensure compliance with campaign finance laws, including the initial approval of candidate initiating documents.
• Prepares correspondence to candidates for compliance with campaign finance laws, and performs reviews of candidate reports.
• Provides training and assistance in classroom setting and in informal setting; guides public and candidates to available website resources and otherwise provides necessary guidance and support in response to information requests.
• Interprets KRS Chapter 121 and administrative regulations, and agency policy, for candidates and the public.
• Provides information and documentation regarding election forms to Office of General Counsel that forms basis for delinquency actions or other administrative action.
• Performs other duties as assigned.

Preferred Knowledge, Skills and Abilities

• Proficient in Microsoft Excel, Word, PowerPoint, Outlook
• Good problem solving, technical, and analytical abilities
• Strong organizational skills and attention to detail
• Strong communication skills both verbal and written
• Self-motivated

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact

If you have questions about this advertisement, please contact John Steffen at [e-mail] or 502-573-2226.

An Equal Opportunity Employer M/F/D