Administrative Specialist

Commonwealth of Kentucky; Covington (KY); On-site; USD 36,000 - 54,000; Full time

Job summary

Commonwealth of Kentucky, Covington, KY, seeks an Administrative Specialist to support eligibility staff and serve as the first point of contact for clients seeking public benefits. The role involves data entry, file maintenance, and preparation of reports in a busy office.

Requirements include a bachelor’s degree and at least one year of professional or administrative experience. A fingerprint background check and E-Verify participation are part of the process, with government timelines and

Qualifications

• Bachelor's degree required.
• One year of professional, administrative, or business experience required.
• Education may substitute for experience on a year-for-year basis.
• Experience may substitute for education on a year-for-year basis.

Responsibilities

• Answer inquiries and provide information in person, by telephone or by email.
• Scan and index documentation.
• Maintain files, logs, manuals or other documents.
• Prepare documents for filing, storage, data entry or processing.
• Run weekly payroll reports.
• Prepare daily, monthly or annual records or reports.
• Operate office equipment.
• Order office supplies and maintain inventory.
• Distribute mail or parcels.

Skills

Integrity

Professionalism

Time management

Customer service

Detail oriented

Team player

Written communication

Verbal communication

Education

Bachelor's degree

Job description

Advertisement Closes

9/7/2026 (11:59 PM ET)

2604552

Administrative Specialist

Pay Grade 12

Salary

$35,712.48 - $53,568.48 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Cabinet for Health & Family Services | Dept for Community Based Services

Location

130 W 43rd Street

Covington, KY 41015 USA

Description

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.

We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. DCBS offers an opportunity to assist individuals and families applying for public benefits in the commonwealth. The Administrative Specialist will be the first point of contact for those entering the office and provide administrative support to staff who determine eligibility in various public assistance programs.

For more information on the Department for Community Based Services, please visit our website at:

https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

Responsibilities Include But Are Not Limited To

• Answer inquiries and provide detailed information on office inquiries in person, by telephone or by email.
• Scan and index documentation.
• Maintain files, logs, manuals or other documents.
• Prepare documents for filing, storage, data entry or other processing.
• Run weekly payroll reports.
• Prepare daily, monthly or annual records or reports.
• Operate personal computers, office machines or other office equipment.
• Order office supplies and/or maintain inventory of equipment, furniture or other items.
• Distribute incoming mail or other incoming material to office staff or prepares outgoing mail or parcels.

The Ideal Candidate Will Possess

• Integrity and professionalism.
• Familiarity with office organization and optimization techniques.
• High degree of multi-tasking and time management capability.
• Excellent written and verbal communication skills.
• Exceptional customer service skills.
• Detail oriented.
• Quick learner.
• A willingness to work as part of a team.

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Beth Owens at [e-mail] or 859-360-9568.

An Equal Opportunity Employer M/F/D