Administrative Specialist

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 36,000 - 54,000; Full time

Job summary

Commonwealth of Kentucky, Registry of Election Finance, is seeking an Administrative Specialist to support the Executive Director in reviewing and implementing Registry activities. The role focuses on ensuring compliance with campaign finance laws and providing guidance to candidates and the public.

The position requires a bachelor's degree and at least one year of professional administrative experience, with opportunities for training and professional development in a cooperative state

Qualifications

• Bachelor's degree required.
• One year of professional administrative experience.
• Substitute education for experience allowed per policy.

Responsibilities

• Reviews candidate registrations and election finance statements for compliance.
• Prepares correspondence and reviews candidate reports for legal compliance.
• Provides training and guidance to public and candidates and directs to online resources.

Skills

Excel

Word

PowerPoint

Outlook

Problem solving

Analytical abilities

Organizational skills

Communication skills

Education

Bachelor's degree

Job description

Advertisement Closes

9/7/2026 (11:59 PM ET)

2604534

Administrative Specialist

Pay Grade

12

Salary

$35,712.48 - $53,568.48 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

General Government Cabinet | Registry of Election Finance

Location

140 Walnut St
Frankfort, KY 40601 USA

The Kentucky Registry of Election Finance is an independent agency of state government, established by theLegislature to ensure fair elections by way of oversight of campaign finances. The Registry has jurisdictionover campaign finance laws for all candidates and political committees and is responsible for providing dailyguidance to those individuals and entities. The agency also provides training seminars concerning campaignfinance, receives copies of filing papers from County Clerks and the Secretary of State, serves as therepository for all required reports, and verifies that all receipts and expenditures comply with campaignfinance statutes.

The Administrative Specialist will be a skilled member of the Registry’s staff who will provide professionalsupport to the Executive Director in the review, evaluation, and implementation of Registry activities; andperform other duties as required.

Duties and Responsibilities for the Administrative Specialist:

• Reviews candidate electronic registrations, election finance statements, and other data to ensurecompliance with campaign finance laws, including the initial approval of candidate initiating documents.
• Prepares correspondence to candidates for compliance with campaign finance laws, and performs reviewsof candidate reports.
• Provides training and assistance in classroom setting and in informal setting; guides public andcandidates to available website resources and otherwise provides necessary guidance and support in response toinformation requests.
• Interprets KRS Chapter 121 and administrative regulations, and agency policy, for candidates and thepublic.
• Provides information and documentation regarding election forms to Office of General Counsel that formsbasis for delinquency actions or other administrative action.
• Performs other duties as assigned.

Preferred Knowledge, Skills and Abilities:

• Proficient in Microsoft Excel, Word, PowerPoint, Outlook
• Good problem solving, technical, and analytical abilities
• Strong organizational skills and attention to detail
• Strong communication skills both verbal and written
• Self-motivated

Minimum Requirements

EDUCATION:

Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:

One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:

Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSE, REGULATION, ETC.):

NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact John Steffen at [e-mail] or 502-573-2226.

An Equal Opportunity Employer M/F/D