Administrative Specialist Senior

Commonwealth of Kentucky; Fort Mitchell (KY); Hybrid; USD 37,000 - 55,000; Full time

Benefits offered by this job

Comprehensive health insurance

Retirement savings

Professional development

Wellness programs

Paid leave & holidays

First day health insurance

Job summary

The Kentucky Transportation Cabinet is seeking an Administrative Specialist Senior to support the District 6 office in Kenton County. You will provide professional administrative support to the Branch Manager and oversee multiple sections and maintenance units, including timekeeping and reporting.

Ideal candidates have 3 years of professional administrative experience, strong Microsoft Office skills, and the ability to meet strict deadlines.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Education may substitute for experience on a year-for-year basis and vice versa.

Responsibilities

• Provides professional administrative support to PD&PI Branch Manager.
• Oversees time, material, and equipment entries in KHRIS and OMS.
• Generates reports, organizes timesheets and leave forms.
• Interprets and applies policies related to PD&PI Branch correspondence.
• Reviews documents for Section office and Maintenance Unit Supervisors.
• Uses Master Agreements to create delivery orders and rental agreements.
• Communicates with Supervisors regarding evaluations, reimbursements, and training requests.
• Maintains confidential records, analyzes data, and contributes to budget and project status reports.
• Utilizes SiteManager and Project Wise to review and organize records.

Skills

Administrative experience

Microsoft Office

Education

Bachelor's degree

Tools

Outlook

Word

Excel

Job description

Administrative Specialist Senior

Pay Grade: 13

Salary: $3,273.74 - $4,910.60 Monthly

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Location: 421 Buttermilk Pike
Ft Mitchell, KY 41017 USA

The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.

Hiring Agency: Transportation Cabinet | Department of Highways

Description

The Kentucky Transportation Cabinet is committed to meeting or exceeding the needs and expectations of our customers. Our focus is on people: our customers, our employees and our partners. We will continually improve both the delivery of our products and services and the processes which support that delivery. To provide a safe, efficient, environmentally sound and fiscally responsible transportation system that delivers economic opportunity and enhances the quality of life in Kentucky.

By joining our Project Delivery and Preservation I Branch as an Administrative Specialist Senior in District 6 office in Kenton County, you'll have the opportunity to provide professional support for the Transportation Engineering Branch Manager with PD&PI Branch developing, implementing, and maintaining various complex programs of Construction and Maintenance unit activities.

Summary of Responsibilities

• Provides professional administrative support to Project Delivery and Preservation (PD&PI) Branch Manager.
• Provides administrative oversight to two Sections and three Maintenance Units within PD&PI Branch by compiling and entering time, material, and equipment usage in Kentucky Human Resource Information System (KHRIS) and Operations Management System (OMS).
• Generates reports, organizes timesheets, leave forms.
• Interprets and applies policies and regulations related to PD&PI Branch correspondence with internal and external customers.
• Reviews work for Section office and Maintenance Unit Supervisors on complex documents.
• Utilizes Master Agreements to create delivery orders and rental agreements in support of Section office and Maintenance Unit activities.
• Communicates with Section office Supervisors and Maintenance Unit Supervisors, including correspondence such as evaluations, travel reimbursements, training requests.
• Maintains confidential records, analyzes data, develops reports and provides recommendations to PD&PI Branch regarding budget and project status.
• Utilizes SiteManager and Project Wise to review and organize records.

Ideal candidate will have experience in:

• Professional, administrative or business experience.
• Experience working on strict deadlines.
• Experience in Administrative duties, working in Microsoft programs such as Outlook, Word, Excel.
• Organization, Computer, and Customer Service Skills.
• Teamwork

Benefits and Perks

• Comprehensive health insurance with optional dental and vision insurance.
• Retirement savings.
• Professional development opportunities and ongoing trainings.
• A collaborative and innovative work environment.
• Employee Wellness programs.
• Paid leave and paid holidays.
• First day health insurance coverage.

If you are looking for a rewarding career with a culture of employee involvement, where teamwork is the norm and measurement of performance is essential, the Kentucky Transportation Cabinet is for you!

Applicants must be currently authorized to work in the United States for any employer.

The Kentucky Transportation Cabinet (KYTC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. KYTC will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe KYTC has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify

Minimum Requirements

EDUCATION:

Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:

Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:

Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):

NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Karen Kinman at [e-mail] or 859-341-2700.

An Equal Opportunity Employer M/F/D