Administrative Supervisor

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 55,000 - 64,000; Full time

Job summary

The Commonwealth of Kentucky, Education & Labor Cabinet, Department of Workforce Development in Frankfort, KY, seeks an Administrative Supervisor to provide direct supervision of staff supporting agency operations.

The role oversees daily administrative functions, develops policies, manages budgets, and coordinates services to ensure efficient and compliant operations; requires bachelor's degree and four years of professional administrative experience. EEO employer.

Qualifications

• Bachelor's degree from a college or university.
• Four years of professional administrative experience.
• Master's degree can substitute for one year of experience.

Responsibilities

• Supervises, plans, organizes, and directs the daily operations of assigned administrative staff and functions.
• Assigns and reviews work, establishes priorities, monitors workload, evaluates employee performance, approves leave.
• Coordinates and oversees administrative operations supporting programs, procurement, contracts, travel, records management, and office operations.
• Develops, implements, and monitors administrative policies, procedures, and internal controls.
• Provides guidance and technical assistance to staff and management.
• Manages administrative resources, including budgets, purchasing, equipment, facilities, and office supplies.
• Reviews expenditures and allocates resources to support agency operations.
• Prepares, reviews, and analyzes reports, correspondence, and administrative documents.
• Monitors performance, identifies improvements, and reports to leadership.

Education

Bachelor's degree

Four years of professional administrative experience

Job description

Administrative Supervisor

Salary $4,652.52 Monthly

Pay Grade 15

EXECUTIVE BRANCH | FULL TIME | INELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Education & Labor Cabinet | Department of Workforce Development

500 Mero Street, 1st Floor
Frankfort, KY 40601 USA

The Kentucky Education and Labor Cabinet advances education, workforcedevelopment, and economic opportunity across the Commonwealth. The Cabinetprovides education and training programs, employment and reemployment services, unemployment insurance, anddisability determination services to help Kentuckians gain skills, find work, and maintain economic stability.It partners with education providers, workforce boards, and employers to align training with labor marketneeds and oversees labor programs that promote fair and safe workplaces.

The Office of Vocational Rehabilitation empowers individuals with disabilities to maximize employment, achieveeconomic self-sufficiency and independence, and to contribute back to society. We also help businesses andemployers recruit, retain, and accommodate employees with disabilities.

We are seeking an Administrative Supervisor to provide direct supervision to staff providing administrativesupport of an agency's business operations.

Key Responsibilities

• Supervises, plans, organizes, and directs the daily operations of assigned administrative staff and functions.
• Assigns and reviews work, establishes priorities, monitors workload, evaluates employee performance, approvesleave, provides coaching, and ensures compliance with agency policies and procedures.
• Coordinates and oversees administrative operations that support vocational rehabilitation programs, includingprocurement, contracts, travel, training, records management, office operations, and special projects toensure efficient and effective service delivery.
• Develops, implements, and monitors administrative policies, procedures, and internal controls to ensurecompliance with state and federal laws, agency regulations, and program requirements.
• Provides guidance andtechnical assistance to staff and management.
• Manages administrative resources, including budgets, purchasing, equipment, facilities, and office supplies.
• Reviews expenditures, approves requests within delegated authority, and recommends resource allocations tosupport agency operations.
• Prepares, reviews, and analyzes reports, correspondence, and administrative documents.
• Monitors operationalperformance, identifies process improvements, and provides recommendations to agency leadership to enhanceefficiency and accountability.
• Serves as a liaison with agency leadership, state agencies, vendors, service providers, and other stakeholdersto coordinate administrative activities, resolve operational issues, and support agency initiatives, meetings,and projects.
• Performs other duties as assigned.

This position will have access to confidential and sensitive information. The successful candidate will berequired to ensure the safeguarding and security of all confidential and sensitive information and will berequired to complete trainings, sign acknowledgements, follow all policies and adhere to all statutes andrequirements pertaining to the safeguarding and security of confidential and sensitive information whileemployed and after employment ends.

The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government withyour Form I-9 information to confirm that you are authorized to work in the United States. ELC will only useE-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities,please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://dhs.gov/e-verify

Minimum Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.
• EXPERIENCE, TRAINING, OR SKILLS: Four years of professional administrative experience.
• Substitute EDUCATION for EXPERIENCE: A master's degree in public or business administration or a related field will substitute for one year of the required experience.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business or research experience will substitute for the required education on a year-for-year basis.
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Ed Monheimer at [e-mail]

An Equal Opportunity Employer M/F/D