Accounting Specialist

Lutheran Social Service of Minnesota; Saint Paul (MN); On-site; USD 42,000 - 62,000; Full time

Job summary

Lutheran Social Service MN is seeking an Accounting Specialist to handle expenses and mileage for employees and clients enrolled in Waiver programs. The role emphasizes accurate data entry, timely vendor payments, and audit-ready reporting.

You will collaborate with Service Coordinators, Billing, and the Billing Specialist to ensure billing and payroll accuracy. Strong Excel, Word, and Outlook skills, along with attention to detail, are essential.

Qualifications

• High school diploma or GED is required.
• At least 2 years related experience in Payroll/Accounts Payable.
• 1-2 years of additional lead experience within payroll preferred.
• Computer literacy and math skills are required.
• Microsoft Outlook, Word, and Excel proficiency.
• Strong analytical ability.
• Able to learn new systems and communicate effectively, both written and oral.
• Able to manage diverse tasks and prioritize daily work.

Responsibilities

• Data Entry of expenses/mileage weekly with proper signatures as required.
• Calculate, print, and mail vendor checks weekly including garnishments and deductions.
• Process and mail all vendor expenses weekly after validating against expense reports.
• Prepare and organize weekly expense reporting for audit integrity.
• Collaborate with Service Coordinators to ensure expense accuracy and resolve issues.
• Coordinate with Billing to ensure billing integrity and meet payroll needs as defined.
• Work with Billing Specialist to ensure AP and Billing system integrity and problem-solving.
• Maintain Garnishment tracking spreadsheet and validate bi-weekly.
• Maintain P-card tracking spreadsheet and validate weekly against billing.

Skills

Payroll processing

Accounts Payable

Data entry

Communication skills

Microsoft Excel

Analytical skills

Time management

Education

High school diploma or GED

Tools

Outlook

Word

Excel

Job description

Lutheran Social Service MN is a dynamic social service organization serving children, youth and families, people with disabilities, older adults and military veterans. Trustworthiness is a value and strength shared by our employees and recognized by the communities we serve. We offer an ALIVE Workplace (Supportive, Positive and Fun) and careers that challenge, energize and rewards employees. Consider joining us!

The Accounting Specialist is responsible for processing expenses and mileage for employees and clients enrolled in the Waiver sponsored programs.

Primary Responsibilities:

• Data Entry of expenses/mileage weekly - ensuring appropriate signatures in accordance with DHS requirements.
• Calculation/printing and mailing of all vendors checks weekly, which include garnishments, Medical and Dental deductions.
• Process/Print and mail all vendor expenses weekly - includes validating and verifying each expense with the expense report prior to mailing.
• Prepare and organize all weekly expense reporting for audit integrity.
• Work closely with Service Coordinators to ensure expense accuracy as issues arise.
• Work closely with billing to ensure billing integrity and prior billing needs as defined in payroll manual.
• Work closely with Billing Specialist in problem solving and ensuring integrity in AP and Billing Systems.
• Maintain Garnishment tracking spreadsheet and validate against employees bi-weekly.
• Maintain P-card tracking spreadsheet and validate against employee/client billing weekly.

Qualifications & Requirements:

• High school diploma (or equivalent GED) is required
• At least 2 years related experience in Payroll/Accounts Payable
• 1-2 years of additional experience in a lead position within a payroll function preferred
• Computer literacy and math skills are required
• Microsoft – Outlook, Excel, Word, skills required.
• Sound analytical ability
• Able to learn new systems
• Able to communicate effectively, both written and oral
• Able to manage a variety of on-going tasks and projects and prioritize/organize work on a daily basis
• Read and perform math in order to process payroll functions accurately
• Respond to common inquiries or complaints from customers, regulatory agencies, or members of the community
• Draw on the technical knowledge of the payroll process and respond to questions regarding paychecks and expense checks in a professional manner
• Research and resolve problems independently and/or as part of a team.