Administrative Specialist

Trinity Services Inc.; New Lenox (IL); On-site; USD 23,419 - 27,552; Full time

Benefits offered by this job

Health, Vision, Dental, and Life insurance

Educational Assistance

Paid time off

Paid Holidays

Employee Referral Program

Job summary

A community support organization is seeking an Administrative Specialist to provide crucial support to their team. This role includes handling administrative tasks such as communication management and data entry. Ideal candidates should have excellent organizational abilities and prior experience in an office setting. The position offers a supportive environment focused on helping individuals lead fulfilling lives.

Qualifications

• Prior experience in an administrative or office setting strongly preferred.
• Familiarity with scheduling, filing systems, and billing support processes.

Responsibilities

• Answer phone calls and relay messages accurately.
• File and maintain medical and billing records.
• Assist in scheduling doctor appointments.
• Monitor and respond to email communications.
• Type and track billing notes.

Skills

Data entry proficiency

Excellent communication skills

Strong organizational skills

Ability to maintain professionalism

Self-motivated

Time management skills

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Join to apply for the Administrative Specialist role at Trinity Services Inc.

Are you looking for a meaningful career where your work truly makes a difference in the lives of others? At Trinity Services, we support people with disabilities and mental illness to lead full, abundant lives. As an Administrative Specialist, you will play a key role in providing essential support to our team and the people we serve. Reporting to the Associate Director, you will handle a variety of administrative responsibilities, including communication management, data entry, billing assistance, and documentation tracking.

Hours and Pay

Hours: Monday-Friday 8:00am-4:30pm

Pay: $17.00-$20.00

Reports to

Associate Director

Network or Department

Network 6

Essential Functions

• Answer incoming phone calls and relay detailed messages accurately
• File and maintain medical, pharmacy, and billing records
• Scan and organize medical administration records in a timely manner
• Monitor and respond to email communications
• Assist in scheduling doctor appointments and coordinating transportation
• Type and track billing notes and documentation
• Support nurses with organizing binders and filing charts
• Track pharmacy and medical bills and ensure timely payments
• Accurately enter data and manage documentation using Microsoft Office and other systems
• Assist with special projects involving sorting, filing, and data tracking
• Perform additional duties as assigned

Skills and Abilities

• High proficiency in data entry and typing
• Excellent interpersonal and communication skills, both written and verbal
• Strong organizational and time management abilities
• Ability to maintain professionalism and tact when interacting with clients, staff, and family members
• Comfortable working both independently and as part of a team
• Self-motivated with a strong work ethic and attention to detail
• Ability to handle multiple tasks simultaneously and meet deadlines

Physical Demands

• Ability to lift up to 40 lbs. from floor to waist without assistance
• Ability to remain stationary for extended periods (sitting or standing)
• Regularly required to sit, stand, talk, hear, and use hands/fingers for computer and phone use
• Physical tasks may include driving, reaching, stooping, crouching, crawling, climbing, pushing, pulling, and repetitive motion

Qualifications

• High school diploma or GED required
• Prior experience in an administrative or office setting strongly preferred
• Familiarity with scheduling, filing systems, and billing support processes
• Eagerness to contribute and go above and beyond in support of the team

Benefits

• Health, Vision, Dental, and Life insurance
• Educational Assistance
• Paid time off
• Sick time
• Paid Holidays
• Personal Time
• Potential Year-End Bonus
• Employee Referral Program (Bounty Bucks)

Classification

Non-Exempt

Disclaimer

Duties and responsibilities may change, and new ones may be assigned at any time with or without notice. This job description does not constitute a contract of employment.

Statement

Trinity Services, Inc. is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Trinity Services, Inc. prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender, age, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law. Trinity Services, Inc. conforms to the spirit as well as to the letter of all applicable laws and regulations.