Administrative Specialist

LMD; Arlington (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health Insurance - HRA

Dental Insurance

Vision Insurance

Short-Term Disability Insurance

Term Life and AD&D Insurance

Voluntary Critical Illness Insurance

Voluntary Accident Insurance

Voluntary Hospital Insurance

Pet Insurance

Holidays (12)

Vacation Leave

Sick Leave

Personal Days

Volunteer Time Off

Bereavement Leave

Parental Leave

401(k)

Profit Sharing

FSA and DCA plans

Remote Work Expense Reimbursement

In-person & Virtual Team Building &amp

Job summary

LMD Agency, Inc. is seeking an Administrative Specialist to support Government leadership and daily office operations in Arlington, VA. You will manage taskings, coordinate meetings, maintain records, prepare correspondence, and ensure timely processing of executive materials.

This role is integral to the Executive Affairs team and cross-agency coordination. Qualifications include a DHS Fitness Determination or ability to obtain, a high school diploma, and at least one year of administrative

Qualifications

• Minimum of one year of demonstrated experience providing administrative and clerical support for clients and staff.
• DHS Fitness Determination capability or ability to obtain it.
• Duties may include word processing, research, proofreading, editing, copying, binding, maintaining files, expense reports, and coordinating events/meetings.

Responsibilities

• Monitor shared email boxes and a SharePoint-based task system; log and track requests and generate reports.
• Support review, assignment, de-confliction and prioritization of EA taskings.
• Proofread materials for typographical, grammatical, and formatting accuracy.
• Perform clerical functions for EA leadership engagements, including reports, tracking commitments, scheduling meetings.
• Coordinate with Exec Sec teams to manage workflows, materials reviews, archiving and records management.

Skills

Administrative support

Education

High school diploma

Tools

SharePoint

Job description

LMD Agency (LMD) is an award-winning, fast-paced, full-service marketing and branding agency headquartered in Columbia, Maryland. As a woman-owned small business operating for over 50 years, LMD provides a wide range of fully in-house capabilities for brands and businesses at every scale in both public and private sectors. Helping our clients, our teams, and our communities create positive change is our mission, our purpose-our \"why\".

The Administrative Specialist will work under the direction of Government leadership and support daily office operations by managing taskings, coordinating meetings, maintaining records, preparing correspondence and reports, and ensuring the timely processing of executive materials. This position serves as an integral member of the Executive Affairs team, helping to facilitate efficient communication, workflow management, and coordination across the federal contract.

KEY RESPONSIBILITIES

• Monitoring shared email boxes and a SharePoint-based task management system for EA tasking; logging and tracking incoming requests in accordance with established standard operating procedures and generating reports to assist with management and disposition of tasking.
• Supporting the review, assignment (with approval from Government staff), de-confliction and prioritization of EA Taskings.
• Proofreading written materials for typographical, grammatical and format errors; ensuring products are of consistent quality.
• Performing clerical functions associated with EA leadership engagement activities such as preparing reports, tracking leadership commitments and decisions related to engagement opportunities, arranging, and participating in planning calls, and scheduling meetings.
• Coordinating with Exec Sec teams and other entities across the Agency to employ task management workflows, review and process informational materials, secure applicable internal reviews, and ensure proper archiving and records management.

QUALIFICATIONS

• Currently holds, or is able to obtain, DHS Fitness Determination.
• High school diploma.
• Minimum of one (1) year of demonstrated experience in: o Providing administrative and clerical support for clients and staff as tasked.
• Duties may include word processing, research, proofreading, editing, copying, and binding, maintaining department/client files, expense reports, and coordinating events/meetings.

JOB LOCATION

• This is an on-site position in Arlington, VA.

EMPLOYMENT TYPE

• Full-time

BENEFITS

We offer a work environment that encourages personal and professional growth and a generous benefits package:

• Health Ins with HRA plan
• Dental Ins
• Vision Ins
• Short-Term Disability Ins
• Term Life and AD&D Ins
• Voluntary Critical Illness, Accident, Hospital, and Pet Insurance
• Holidays (12)
• Vacation Leave
• Sick Leave
• Personal Days
• Volunteer Time Off
• Bereavement Leave
• Parental Leave
• 401(k)
• Profit Sharing
• FSA and DCA plans
• Remote Work Expense Reimbursement
• In-person & Virtual Team Building & Training

LMD Agency, Inc. is an Equal Opportunity Employer and is subject to the VEVRAA requirements. Employment opportunities at LMD are based on one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, color, religion, sex, national origin, age, genetic information, veteran status, protected veteran status, disability, or any other characteristic protected by law, unless such disability, even with reasonable accommodation, prevents the applicant from being able to perform the essential functions of a job.

By applying for a position with us, you agree to our participation in the E-Verify program. If you are offered employment, you must provide documentation verifying your identity and legal authorization to work in the United States, in compliance with federal law.

LMD will not accept solicitations from recruiters, placement firms, or development firms seeking to do business with LMD.