Administrative Specialist

LMD Agency; Arlington (VA); On-site; USD 48,000 - 59,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Short-Term Disability Insurance

Life and AD&D Insurance

Voluntary Insurance Options

Holidays

Vacation Leave

Sick Leave

Personal Days

Parental Leave

401(k)

Profit Sharing

FSA and DCA plans

Remote Work Expense Reimbursement

Team Building & Training

Job summary

LMD Agency is seeking an Administrative Specialist to support the Executive Affairs team in Arlington, VA. The role will manage tasking via a SharePoint system, coordinate meetings, and ensure timely handling of executive materials while maintaining records and correspondence.

Reporting to Government leadership, you will assist with engagement activities, de-conflict and prioritize tasks, and proofread materials for quality.

Qualifications

• Requires DHS Fitness Determination or ability to obtain
• High school diploma required
• At least 1 year of administrative/clerical support experience
• Duties include word processing, research, proofreading, editing, copying and binding, maintaining files, expense reporting, and coordinating events/meetings

Responsibilities

• Monitor shared email and a SharePoint task system for EA requests and log/track tasks
• Review, assign (with Government staff approval), de-conflict and prioritize EA taskings
• Proofread materials for typos, grammar, and formatting quality
• Prepare reports, track leadership commitments and decisions, and schedule planning calls/ meetings
• Coordinate with Exec Sec teams and other entities to manage workflows and archiving across the Agency

Skills

Administrative support

Clerical skills

Proofreading

Meeting coordination

Education

High school diploma

Tools

SharePoint

Job description

LMD Agency (LMD) is an award-winning, fast-paced, full-service marketing and branding agency headquartered in Columbia, Maryland. As a woman-owned small business operating for over 50 years, LMD provides a wide range of fully in-house capabilities for brands and businesses at every scale in both public and private sectors. Helping our clients, our teams, and our communities create positive change is our mission, our purpose—our “why.”

The Administrative Specialist will work under the direction of Government leadership and support daily office operations by managing taskings, coordinating meetings, maintaining records, preparing correspondence and reports, and ensuring the timely processing of executive materials. This position serves as an integral member of the Executive Affairs team, helping to facilitate efficient communication, workflow management, and coordination across the federal contract.

Key Responsibilities

• Monitoring shared email boxes and a SharePoint-based task management system for EA tasking; logging and tracking incoming requests in accordance with established standard operating procedures and generating reports to assist with management and disposition of tasking.
• Supporting the review, assignment (with approval from Government staff), de-confliction and prioritization of EA Taskings.
• Proofreading written materials for typographical, grammatical and format errors; ensuring products are of consistent quality.
• Performing clerical functions associated with EA leadership engagement activities such as preparing reports, tracking leadership commitments and decisions related to engagement opportunities, arranging, and participating in planning calls, and scheduling meetings.
• Coordinating with Exec Sec teams and other entities across the Agency to employ task management workflows, review and process informational materials, secure applicable internal reviews, and ensure proper archiving and records management.

Qualifications

• Currently holds, or is able to obtain, DHS Fitness Determination.
• High school diploma.
• Minimum of one (1) year of demonstrated experience in: o Providing administrative and clerical support for clients and staff as tasked.
• Duties may include word processing, research, proofreading, editing, copying, and binding, maintaining department/client files, expense reports, and coordinating events/meetings.

JOB LOCATION

• This is an on-site position in Arlington, VA.

EMPLOYMENT TYPE

• Full-time

Benefits

• Health Ins with HRA plan
• Dental Ins
• Vision Ins
• Short-Term Disability Ins
• Term Life and AD&D Ins
• Voluntary Critical Illness, Accident, Hospital, and Pet Insurance
• Holidays (12)
• Vacation Leave
• Sick Leave
• Personal DaysVolunteer Time Off
• Bereavement Leave
• Parental Leave
• 401(k)
• Profit Sharing
• FSA and DCA plans
• Remote Work Expense Reimbursement
• In-person & Virtual Team Building & Training

LMD Agency, Inc. is an Equal Opportunity Employer and is subject to the VEVRAA requirements. Employment opportunities at LMD are based on one`s qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, color, religion, sex, national origin, age, genetic information, veteran status, protected veteran status, disability, or any other characteristic protected by law, unless such disability, even with reasonable accommodation, prevents the applicant from being able to perform the essential functions of a job.

By applying for a position with us, you agree to our participation in the E-Verify program. If you are offered employment, you must provide documentation verifying your identity and legal authorization to work in the United States, in compliance with federal law.

LMD will not accept solicitations from recruiters, placement firms, or development firms seeking to do business with LMD.

The Pay Range For This Role Is

48,000 - 59,000 USD per year(Arlington)