ADMINISTRATIVE SERVICES MANAGER - 09042026-80776

State of Tennessee; Nashville (TN); On-site; USD 61,000 - 76,000; Full time

Job summary

State of Tennessee seeks a high-level administrative services professional in Nashville to oversee a large staff supporting agency operations. The role emphasizes policy development, budgeting, grants/contract management, and HR functions within a major state department.

You will supervise staff, direct program operations, and coordinate with top executives to improve efficiency, accountability, and service delivery for the Environment and Conservation department.

Qualifications

• Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to substantial (five or more years of) full-time increasingly responsible professional staff administrative experience including at least, one year of supervisory experience.
• Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.
• Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required non specialized experience on a year-for-year basis, to a maximum of two years.
• OR Five or more years of increasingly responsible professional administrative services experience with the State of Tennessee including, at least, one year of supervisory experience.

Responsibilities

• Independently develops policies and procedures for implementing new or modifying existing administrative services programs and activities. Assists top executives in developing, implementing, and enforcing major policies and procedures affecting an agency as a whole or a significant segment of the public.
• Supervises the preparation and maintenance of a variety of pertinent complex operational, financial, personnel, and/or technical records and reports. Manages a program function such as fiscal services, budgeting, grants administration, contract management and administration, procurement, property administration, space planning and management, personnel, stores, records management, mail, printing, public information, information systems, and general research with independent control over grants and/or contracts of very significant complexity and monetary value.
• Supervises staff, writes job plans, and conducts performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions.
• Directs the analysis of the organization, economy, efficiency, and quality of agency operations and services to make recommendations for improvements. Prepares records and reports of a difficult nature requiring considerable staff knowledge and expertise; maintains agency records based on established guidelines; and communicates managerial directives to program operations to ensure their enforcement.
• Directs the performance of a variety of general staff administrative duties to support program operations in a large and complex operating department. Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training.
• Prepares and reviews operating budgets of significant complexity to determine agency needs. Conducts grant development, administration, and monitoring to ensure compliance with grant requirements.
• Serves as a liaison between the agency and persons of substantially high rank in order to explain, interpret, and enforce pertinent laws, regulations, policies, and procedures.
• Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.

Skills

Active Learning and Listening

Complex Problem Solving

Management of Financial Resources

Management of Material Resources

Management of Personnel Resources

Education

Bachelor's degree

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

State of Tennessee Job Information Opening Date/Time 09/04/2026 12:00AM Central Time

Job Information State of Tennessee Job Information Opening Date/Time 09/04/2026 12:00AM Central Time Closing Date/Time 09/17/2026 11:59PM Central Time Salary (Monthly) $5,100.00 - $6,373.00 Salary (Annually) $61,200.00 - $76,476.00 Job Type Full-Time City, State Location Nashville, TN Department Environment and Conservation LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF ENVIRONMENT & CONSERVATION, DAVIDSON COUNTY For More Information, Visit The Link Below https://www.tn.gov/content/dam/tn/environment/job-announcements-/preferred-service/00108113_admin_svr_mgr_dwr_tdec-job-opp_ps_ua.pdf

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to substantial (five or more years of) full-time increasingly responsible professional staff administrative experience including at least, one year of supervisory experience.

Substitution of Experience for Education

Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience

Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required non specialized experience on a year-for-year basis, to a maximum of two years.

OR

Five or more years of increasingly responsible professional administrative services experience with the State of Tennessee including, at least, one year of supervisory experience.

Overview

Under direction, is responsible for professional staff administrative and managerial work of considerable difficulty in support of line operations; and performs related work as required. This is the highest class in the Admin Services Assistant sub-series. An employee in this class manages a very large professional and sub professional staff support unit. Employees in this class have major impact on complex policy development, implementation and evaluation, financial and budgetary control, organization and staffing, and planning activities in their respective agencies. This class differs from that of Admin Services Assistant 5 in that incumbents of the latter perform work of lesser responsibility, scope, and impact.

Responsibilities

• Independently develops policies and procedures for implementing new or modifying existing administrative services programs and activities. Assists top executives in developing, implementing, and enforcing major policies and procedures affecting an agency as a whole or a significant segment of the public.
• Supervises the preparation and maintenance of a variety of pertinent complex operational, financial, personnel, and/or technical records and reports. Manages a program function such as fiscal services, budgeting, grants administration, contract management and administration, procurement, property administration, space planning and management, personnel, stores, records management, mail, printing, public information, information systems, and general research with independent control over grants and/or contracts of very significant complexity and monetary value.
• Supervises staff, writes job plans, and conducts performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions.
• Directs the analysis of the organization, economy, efficiency, and quality of agency operations and services to make recommendations for improvements. Prepares records and reports of a difficult nature requiring considerable staff knowledge and expertise; maintains agency records based on established guidelines; and communicates managerial directives to program operations to ensure their enforcement.
• Directs the performance of a variety of general staff administrative duties to support program operations in a large and complex operating department. Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training.
• Prepares and reviews operating budgets of significant complexity to determine agency needs. Conducts grant development, administration, and monitoring to ensure compliance with grant requirements.
• Serves as a liaison between the agency and persons of substantially high rank in order to explain, interpret, and enforce pertinent laws, regulations, policies, and procedures.
• Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.

Competencies (KSA's)

• Situational Adaptability
• Communicates Effectively
• Courage
• Instills Trust
• Directs Work

Knowledges

• Administrative and Management
• Economics and Accounting
• Law and Government
• Customer and Personal Service
• Personnel and Human Resources

Skills

• Active Learning and Listening
• Complex Problem Solving
• Management of Financial Resources
• Management of Material Resources
• Management of Personnel Resources

Abilities

• Deductive Reasoning
• Inductive Reasoning
• Problem Sensitivity
• Selective Attention
• Written Comprehension

Tools & Equipment

• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

• Agencies may allow an exception based on other factors.