Executive Administrative Services Manager

State of Tennessee; Nashville (TN); On-site; USD 61,000 - 76,000; Full time

Job summary

State of Tennessee seeks a high-level administrative services professional in Nashville to oversee a large staff supporting agency operations. The role emphasizes policy development, budgeting, grants/contract management, and HR functions within a major state department.

You will supervise staff, direct program operations, and coordinate with top executives to improve efficiency, accountability, and service delivery for the Environment and Conservation department.

Qualifications

• Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to substantial (five or more years of) full-time increasingly responsible professional staff administrative experience including at least, one year of supervisory experience.
• Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.
• Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required non specialized experience on a year-for-year basis, to a maximum of two years.
• OR Five or more years of increasingly responsible professional administrative services experience with the State of Tennessee including, at least, one year of supervisory experience.

Responsibilities

• Independently develops policies and procedures for implementing new or modifying existing administrative services programs and activities. Assists top executives in developing, implementing, and enforcing major policies and procedures affecting an agency as a whole or a significant segment of the public.
• Supervises the preparation and maintenance of a variety of pertinent complex operational, financial, personnel, and/or technical records and reports. Manages a program function such as fiscal services, budgeting, grants administration, contract management and administration, procurement, property administration, space planning and management, personnel, stores, records management, mail, printing, public information, information systems, and general research with independent control over grants and/or contracts of very significant complexity and monetary value.
• Supervises staff, writes job plans, and conducts performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions.
• Directs the analysis of the organization, economy, efficiency, and quality of agency operations and services to make recommendations for improvements. Prepares records and reports of a difficult nature requiring considerable staff knowledge and expertise; maintains agency records based on established guidelines; and communicates managerial directives to program operations to ensure their enforcement.
• Directs the performance of a variety of general staff administrative duties to support program operations in a large and complex operating department. Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training.
• Prepares and reviews operating budgets of significant complexity to determine agency needs. Conducts grant development, administration, and monitoring to ensure compliance with grant requirements.
• Serves as a liaison between the agency and persons of substantially high rank in order to explain, interpret, and enforce pertinent laws, regulations, policies, and procedures.
• Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.

Skills

Active Learning and Listening

Complex Problem Solving

Management of Financial Resources

Management of Material Resources

Management of Personnel Resources

Education

Bachelor's degree

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

State of Tennessee seeks a high-level administrative services professional in Nashville to oversee a large staff supporting agency operations. The role emphasizes policy development, budgeting, grants/contract management, and HR functions within a major state department.

You will supervise staff, direct program operations, and coordinate with top executives to improve efficiency, accountability, and service delivery for the Environment and Conservation department.