Administrative Services Specialist

ATS, Inc.; Saint Cloud (MN); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) retirement savings plan

Paid holidays and paid time off

Professional development and learning

Job summary

Anderson Trucking Service in St. Cloud, MN, is seeking an Administrative Services Specialist to handle data entry, document processing, reception duties, mail services, and general admin support.

This full-time role offers varied daily tasks in a fast-paced environment. You will be the go-to person for administrative operations, ensuring accuracy, confidentiality, and timely processing while interacting professionally with staff and visitors.

Qualifications

• High school diploma required; coursework or degree in Business, Customer Service, or Administrative Support preferred.
• Proficiency with Microsoft Office, including Word, Outlook, Excel.

Responsibilities

• Document & Data Processing: Scan, index, and quality-check documents; enter alpha/numeric data; verify and correct errors; maintain electronic records.
• Reception & Customer Service: Serve as first contact; handle multi-line calls; greet visitors; assist with building security procedures.
• Mailroom & Office Support: Backup mailroom; sort/distribute mail; prepare outgoing mail; track postage costs.

Skills

Organizational skills

Multitasking

Confidentiality

Attention to detail

Teamwork

Education

High school diploma; business/customer service/admin support preferred

Tools

Microsoft Office

Job description

Administrative Services Specialist

Location: St. Cloud, Minnesota, Full-Time

Are You the Person Everyone Counts On?

Do you love staying organized, helping people, and keeping things running smoothly behind the scenes? Are you the type who spots a typo from a mile away and enjoys checking things off your to-do list?

We're looking for an Administrative Services Specialist to join our team! In this role, you'll be the go-to support person for administrative operations, helping with data entry, document processing, reception duties, mail services, and much more. If you thrive in a fast-paced environment and enjoy variety in your workday, we'd love to meet you.

What You'll Do:

Document & Data Processing

• Scan, index, and quality-check company documents with accuracy and efficiency.
• Enter alpha and numeric data into company systems.
• Verify information and correct data entry errors as needed.
• Maintain organized electronic records and data tracking.

Reception & Customer Service

• Serve as a friendly and professional first point of contact for callers and visitors.
• Answer and direct incoming phone calls using a multi-line phone system.
• Welcome visitors and notify employees of their arrival.
• Support building security procedures, including visitor sign-in and badge issuance.

Mailroom & Office Support

• Back up mailroom operations during breaks, vacations, or absences.
• Receive, sort, and distribute incoming and interoffice mail.
• Prepare outgoing mail and shipping documentation.
• Track postage expenses and provide mail-related support to departments.

What You'll Bring:

Required Skills & Qualifications

• High school diploma required; coursework or degree in Business, Customer Service, or Administrative Support preferred

Proficiency with Microsoft Office, including: Work, Outlook, Excel

• Excellent organizational and multitasking abilities
• Ability to maintain confidentiality and professionalism
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team

Preferred Experience:

1-2 years of experience in:

• Data entry
• 10-key entry
• Administrative support
• Customer service
• Reception or front desk support

What Makes You Successful in This Role?

You're someone who:

• Loves organization and accuracy
• Enjoys helping people and providing excellent service
• Can juggle multiple priorities while meeting deadlines
• Notices the details others miss

Compensation:

• The anticipated hourly pay range for this position is between $20.00- $24.50. Hourly pay rate offered is determined by relevant experience, education, certifications, and geographic location as compared to others doing substantially similar work.

Anderson Trucking Service is committed to supporting our employees with a comprehensive benefits package, including:

• Health, dental, and vision insurance
• 401(k) retirement savings plan (effective the first of the month following 60 days of employment)
• Paid holidays and paid time off
• Professional development and learning opportunities
• Wellness programs and employee assistance resources

Our goal is to ensure employees have the support and resources they need to thrive - professionally and personally.

This organization participates in E-Verify.

We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. If E-Verify cannot confirm your authorization, you will be given written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) to resolve the issue before any action is taken against you, including termination of employment.

Employers may not use E-Verify to pre-screen job applicants or to discriminate based on citizenship status or national origin.

Right to Work

Esta organización participa en E-Verify.

Proporcionaremos al gobierno federal la información de su Formulario I-9 para confirmar que está autorizado para trabajar en los Estados Unidos. Si E-Verify no puede confirmar su autorización, se le darán instrucciones por escrito y la oportunidad de comunicarse con el Departamento de Seguridad Nacional (DHS) o la Administración del Seguro Social (SSA) para resolver el problema antes de que se tome cualquier medida en su contra, incluida la terminación del empleo.

Los empleadores no pueden usar E-Verify para preseleccionar solicitantes de empleo ni para discriminar por motivo de estatus de ciudadanía u origen nacional.

Derecho al trabajo