Executive Assistant

ATS, Inc.; Saint Cloud (MN); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health insurance

401k retirement plan

Paid holidays

Paid time off

Professional development opportunities

Job summary

ATS, Inc. in Saint Cloud, MN is seeking an Executive Assistant to the President who will partner closely with the President and senior leaders to advance strategic priorities, manage confidential tasks, and represent the organization with professionalism.

The ideal candidate will be highly organized, proactive, with 5+ years' admin experience, strong MS Office, calendar/travel management, and ability to handle high-stakes initiatives.

Qualifications

• 5+ years of administrative experience supporting senior executives.
• Bachelor’s or Associate degree preferred.
• Ability to handle highly confidential information with discretion.

Responsibilities

• Partner with the President to maximize executive effectiveness and organizational impact.
• Manage complex calendars, travel arrangements, meetings, and priorities.
• Coordinate executive meetings, leadership events, and off-site functions with agendas and materials.
• Track strategic initiatives, organizational goals, scorecards, and key projects with updates.
• Prepare executive communications, presentations, reports, and correspondence.
• Support special projects, corporate initiatives, and cross-functional collaboration.

Skills

Executive support

Calendar management

Communication

Discretion

Project coordination

Education

Associate’s or Bachelor’s degree

Tools

Microsoft Office Suite

SharePoint

AI-enabled productivity tools

Job description

Executive Assistant to the President

The Executive Assistant serves as a trusted partner to the President, providing high-level administrative, operational, and organizational support that advances the strategic priorities of ATS. This role works closely with the President and senior leaders to ensure seamless execution of key initiatives while supporting the organization's Culture, Vision, Mission, Strategies, and Values.

The ideal candidate is a proactive, highly organized professional who thrives in a fast-paced environment and demonstrates exceptional judgment, discretion, and professionalism. This individual anticipates needs, manages competing priorities, and independently handles a wide range of complex and confidential responsibilities with accuracy and efficiency.

In addition to executive support, the Executive Assistant may contribute to corporate initiatives, leadership communications, special projects, and cross-functional collaboration efforts that drive organizational success.

As a highly visible role, the Executive Assistant is an extension of both the President and the ATS brand, serving as a professional ambassador internally and externally. Success in this position requires strong relationship-building skills, sound decision-making, unwavering confidentiality, and a commitment to delivering exceptional support at the highest level of the organization.

Scope of the Role

• Serve as a trusted partner to the President and senior leaders, providing high-level administrative support that maximizes executive effectiveness and organizational impact.
• Manage complex calendars, travel arrangements, meetings, and priorities, proactively anticipating needs and resolving scheduling conflicts.
• Act as a professional ambassador for the President and ATS, building strong relationships and representing the organization with discretion and professionalism.
• Coordinate executive meetings, leadership events, and off-site functions, including agendas, materials, presentations, logistics, and follow-up actions to ensure seamless execution.
• Track strategic initiatives, organizational goals, scorecards, and key projects; gather updates, maintain documentation, and provide progress reporting to leadership.
• Develop, prepare, and manage executive communications, presentations, reports, correspondence, and other business-critical materials.
• Support special projects, corporate initiatives, and culture-focused programs while identifying process improvements, solving problems independently, and driving operational efficiency.

Skillset for Success

• Executive Support Expertise: Associate’s or Bachelor’s degree (preferred) with 5+ years of administrative experience, including support of senior executives or leadership teams.
• Advanced Business & Technology Skills: Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with SharePoint, collaboration tools, and AI-enabled productivity solutions is a plus.
• Exceptional Communication & Relationship Building: Outstanding written, verbal, and interpersonal skills with the ability to adapt messaging and build effective partnerships across all levels of the organization.
• Proactive Problem Solver: Highly organized, resourceful, and solutions-oriented with the ability to manage multiple priorities, lead projects, and thrive in a fast-paced, evolving environment.
• Professional Judgment & Discretion: Demonstrated ability to handle highly confidential information, exercise sound judgment, work independently, and anticipate needs with minimal direction.

Compensation & Benefits

• Compensation will be market-competitive and aligned with the scope and impact of the role. Candidates meeting the position qualifications, compensation details will be discussed openly during the screening process, base salary range for this role is $75,000.00 - $95,000.00; base salary offered is determined by relevant experience, education, certifications, and geographic location as compared to others doing substantially similar work.
• Anderson Trucking Service is committed to supporting our employees with a comprehensive benefits package. Employees will have the opportunity to enroll in a variety of benefit programs including health, dental, and vision insurance, as well as a 401k retirement savings plan effective on the first of the month following 60 days of employment. Additionally, we provide paid holidays, paid time off, access to professional development opportunities, wellness programs, and employee assistance resources to our employees. Our goal is to ensure that all employees have the support and resources they need to thrive both professionally and personally.

About ATS - Succeed today. Grow tomorrow.

Founded in 1955, Anderson Trucking Service, Inc. (ATS) is a leading global transportation and logistics company headquartered in St. Cloud, Minnesota. With over 70 years of experience behind us, ATS has expanded into a powerful community of professional drivers, and dedicated employees who keep our mission moving forward.

At ATS, our core values of integrity, determination, responsibility, innovation, and excellence are the foundation of everything we do, including our approach to employee development. We believe in investing in our people, rewarding hard work and ambition with real opportunities to advance in your career. If you're looking for a fulfilling career path instead of "just a job," ATS could be the place for you.

This organization participates in E-Verify. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. If E-Verify cannot confirm your authorization, you will be given written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) to resolve the issue before any action is taken against you, including termination of employment. Employers may not use E-Verify to pre-screen job applicants or to discriminate based on citizenship status or national origin. Right to Work.

Esta organización participa en E-Verify. Proporcionaremos al gobierno federal la información de su Formulario I-9 para confirmar que está autorizado para trabajar en los Estados Unidos. Si E-Verify no puede confirmar su autorización, se le darán instrucciones por escrito y la oportunidad de comunicarse con el Departamento de Seguridad Nacional (DHS) o la Administración del Seguro Social (SSA) para resolver el problema antes de que se tome cualquier medida en su contra, incluida la terminación del empleo. Los empleadores no pueden usar E-Verify para preseleccionar solicitantes de empleo ni para discriminar por motivo de estatus de ciudadanía u origen nacional. Derecho al trabajo.