Administrative Services Manager

Virginia-Department-of-Social-Service; Galax (VA); On-site; USD 75,000 - 110,000; Full time

Job summary

The Virginia Department of Social Services seeks an Administrative Services Manager to lead the agency’s office support and administrative programs. This role plans, directs, and coordinates support services including finance, human resources, and facilities management.

You will supervise staff, manage budgets, ensure compliance with state and federal regulations, and coordinate contracts and procurement. Strong leadership and communication skills are essential for success.

Qualifications

• Bachelor’s degree in business administration, accounting or related field supplemented with related experience.
• Strong knowledge of office management, supervision, budgets, and procurement.
• Ability to communicate effectively and manage multiple administrative functions.

Responsibilities

• Supervises, directs, and evaluates assigned staff and performance.
• Monitors progress, approves completed work, and maintains quality control.
• Ensures compliance with codes, laws and agency policies across administrative areas.
• Manages budgetary and procurement activities and contract administration.
• Coordinates internal and external stakeholder communications and reporting.

Skills

Staff supervision

Budget management

Policy compliance

Office software

Education

Bachelor's degree in business administration or related field

Tools

Office software

Job description

Title Description

This is a management title for employees that manage office support and administrative programs. These managers are responsible for planning, directing, or coordinating supportive services of an organization, such as office support services, finance, and human resources. The Administrative Services Manager is distinguished from the Office Manager in that the Administrative Services Manager is responsible for managing the local agency’s technical administrative programs such as finance, human resources, computer operations, facility management and contract administration.

General Work Tasks (Illustrative Only)

• Supervises, directs, and evaluates assigned staff, employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals;
• Monitors status of work progress and approves completed work;
• Consults with assigned staff, assists with complex/problem situations and provides technical expertise;
• Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies a procedures;
• Initiates any actions necessary to correct deviations or violations;
• Manages various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance;
• Answers questions and provides instruction for state/local finance departments;
• Provides information and answers questions relating to audits financial records or activities; coordinates state/local computer technology;
• Develops and maintains administrative procedures;
• Assures that assigned areas of responsibility are performed within budget;
• Monitors various service contracts; and
• Serves on a variety of committees.

Knowledge, Skills, and Abilities: Knowledge

Considerable knowledge of: the principals of modern office management; supervision and training principles and practices; budget evaluation, preparation and control; accounting principles; word processing, spreadsheet and data base software packages; business management, finance, procurement, contracting, personnel and facilities management; applicable federal, state and agency regulations and policies; and agency, department or section administrative and program practices, policies and procedures.

Skills

Skill in: operating and supervising others in the use of office equipment to include the personal computer.

Abilities

Demonstrated ability to: direct and manage staff; to communicate effectively both orally and in writing; and to plan, develop and direct administrative operations of an agency to include administrative, support and technical functions; manage multiple areas of responsibility; interpret and analyze fiscal and technical data for decision making; and establish and maintain effective working relationships with employees, supervisors and the general public.

Education and Experience

Bachelor’s degree in business administration, accounting or related field supplemented with related experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Special Requirements

Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and pre-employment drug screen. The investigation will include: fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment), and other checks required by the hiring authority.