Administrative Services Lead: Records, Purchasing & Vendors

Ministerial Association of Colusa C; Orland (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

The Ministerial Association of Colusa C is seeking an Administrative Services Manager to lead and coordinate essential administrative operations across multiple departments and programs. This role supports systems, purchasing, records management, vendor administration, compliance, technology, and daily office functions.

The position partners with Business Services leadership, Finance, HR, IT, and external partners to ensure efficient processes, accurate documentation, and timely services.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• 3+ years in administration or office management roles.
• Experience coordinating operations across departments or locations.
• Experience with purchasing, vendor coordination, records management, contracts, licenses and compliance.

Responsibilities

• Oversee day-to-day administrative operations and workflows in Business Services.
• Develop and improve procedures, tracking systems, forms, checklists, and workflows.
• Monitor requests and deadlines to ensure timely completion.
• Coordinate support for new offices, expansions, relocations, and projects.
• Maintain organized electronic and physical filing systems and standard document practices.
• Identify inefficiencies and recommend practical improvements.
• Support development of policies and SOPs.
• Maintain records, licenses, registrations, contracts, and other compliance files.
• Coordinate purchasing and vendor processes; maintain purchasing records.
• Coordinate technology/resource needs with IT and other departments.
• Provide administrative support to leadership and prepare management reports.
• Coordinate meetings, calendars, and department activities.

Skills

Administrative leadership

Organization & time management

Accountability & follow-through

Records & document management

Vendor & contractor coordination

Purchasing & resource coordination

Process & workflow development

Problem solving & independent decision

Cross-department communication

Attention to detail

Customer service

Prioritization & deadline management

Education

Bachelor's degree in Business Administration, Public Administration, Organizational Management, or related field

Three or more years of administration/business operations/office management experience

Experience coordinating across multiple departments/programs/locations

Tools

Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint)

Job description

The Ministerial Association of Colusa C is seeking an Administrative Services Manager to lead and coordinate essential administrative operations across multiple departments and programs. This role supports systems, purchasing, records management, vendor administration, compliance, technology, and daily office functions.

The position partners with Business Services leadership, Finance, HR, IT, and external partners to ensure efficient processes, accurate documentation, and timely services.