Administrative Services Lead: Ops, Records & Vendors

Ministerial Association of Colusa C; Colusa (CA); Vor Ort; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

Ministerial Association of Colusa C seeks an Administrative Services Manager to oversee and coordinate MACC’s administrative operations, supporting systems, purchasing, records, vendor admin, compliance, technology, and day-to-day activities across MACC and affiliated programs.

The role partners with Business Services leadership, Finance, HR, IT, program leadership, vendors, and external partners to ensure timely, accurate, and compliant operations.

Qualifikationen

• Bachelor's degree in Business Administration, Public Administration, Organizational Management, or related field.
• Three or more years of progressively responsible administrative experience.
• Experience coordinating administrative operations across multiple departments, programs, or locations.
• Experience with purchasing, vendor coordination, records management, or contracts.
• Familiarity with nonprofit operations, budgeting, and administrative procedures.
• Strong proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, and SharePoint).

Aufgaben

• Oversee day-to-day administrative operations and workflows.
• Develop, maintain, and improve administrative procedures, tracking systems, forms, checklists, and internal workflows.
• Monitor administrative requests, deadlines, recurring responsibilities, and outstanding action items through completion.
• Coordinate administrative support for new offices, program expansions, relocations, and other organizational projects.
• Maintain organized electronic and physical filing systems and promote consistent document management practices.
• Identify administrative inefficiencies and recommend practical process improvements.
• Support the development and maintenance of departmental policies and standard operating procedures.

Kenntnisse

Administrative leadership

Organization & time management

Accountability & follow-through

Records & document management

Vendor & contractor coordination

Purchasing & resource coordination

Process & workflow development

Problem solving & independent decision

Cross-department collaboration

Attention to detail

Customer service

Prioritization & deadline management

Ausbildung

Bachelor's degree in Business Administration, Public Administration, Organizational Management, or related field

Three+ years of progressively responsible administration experience

Tools

Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint)

Jobbeschreibung

Ministerial Association of Colusa C seeks an Administrative Services Manager to oversee and coordinate MACC’s administrative operations, supporting systems, purchasing, records, vendor admin, compliance, technology, and day-to-day activities across MACC and affiliated programs.

The role partners with Business Services leadership, Finance, HR, IT, program leadership, vendors, and external partners to ensure timely, accurate, and compliant operations.