Administrative Services Division Assistant Manager

Getactivewoodcounty; Wisconsin Rapids (WI); On-site; USD 71,000 - 81,000; Full time

Benefits offered by this job

Health Insurance

HDHP Health Plan

Flexible Spending Account

Vacation and Sick Time

10 Paid Holidays

Public Student Loan Forgiveness (PSLF)

Job summary

Wood County Human Services Department is seeking an Administrative Services Division Assistant Manager to supervise all accounting functions within the department information system for human services programs. You will report to the Administrative Services Division Administrator and oversee a team responsible for payables, contracts, and budgeting.

The role emphasizes financial operations, annual reviews, and ensuring compliance with state/federal reporting requirements.

Qualifications

• Bachelor's Degree and 3–5 years of progressively responsible accounting experience, preferably in a human services or healthcare agency.
• Supervisory experience preferred.

Responsibilities

• Plans, organizes and supervises the work of fiscal services staff.
• Prepares and conducts annual performance reviews of staff.
• Oversees payables, administrative bills, and journal entries.
• Supervises Agency Contract Coordinator and ensures timely contract communication.
• Manages revenue reporting for Behavioral Health Program and general ledger impact.
• Leads monthly budget meetings and advises on projected financial outcomes.
• Manages petty cash, credit cards, travel vouchers, and cash/deposits.
• Oversees balance sheet accounts and monthly financial statements.
• Prepares state and federal reports related to DHS and other programs.
• Ensures fiscal requirements of NIMC and coordinates with partner counties.

Skills

Supervisory experience

Accounting experience

Education

Bachelor's Degree

Job description

Wood Countyis an Equal Opportunity Employer (M/F/D/V).

Location: River Block Building - WR

FT/PT: Full-time 40 hrs/week - WRS Eligible

Deadline to apply: 11/2/2026

Hiring Range: $71,260.80 to $80,620.80/annually

Job Responsibilities:

WHO WE ARE:

The Wood County Human Services Department has great passion for helping the members of our community. As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality services is a shared goal across all departments. If you have a background in mental health and a passion to help the members of our community, please consider joining our team!

WHAT WE OFFER:

In addition to who we are, Wood County team members are offered competitive salaries, flexible schedules, and an excellent benefits, including:

• **Health Insurance – Bi-weekly premiums - $49.66/single, $113.92/family,90/10 coverage, $500 deductible single, $1,500 deductible family
• **High-Deductible Health Plan (HDHP) – Bi-Weekly Premiums -$36.43/single, $83.58/family, Bi-Weekly County contribution - $40/individual,$80/family
• **Rx 'n Go is a mail-order pharmacy program that provides maintenance and preventive medications at no cost to you! ($0copay, $0 shipping) to employees and their dependents.
• **Dental Insurance – Bi-weekly premiums - $9.24/single,$25.71/family
• **Vision Insurance – Bi-weekly premiums - $1.48/single, $4.50/family,$1.97/EE+spouse, and $2.01/EE+children.
• **Wisconsin Retirement System (WRS) - Exceptional stability, characterized by being nearly 100% funded and providing a secure, lifetime annuity. It is a top-tier public pension plan, consistently ranked among the best-funded in the U.S. due to its unique hybrid design and disciplined, professional management by the State of Wisconsin Investment
• **Deferred Compensation Plan – 457b
• **Vacation and Sick Time - Start accruing for both on your first day!
• **10 Paid Holidays
• **Flexible Spending Account to set aside pre-tax dollars for childcare and medical expenses
• **Term Life, Accidental Death & Dismemberment Insurance
• **Whole Life, Accident, and/or Critical Illness Insurance
• **Short and Long-Term Disability
• **Wellness Incentive Plan – Benefit rates listed is based on participation in the plan
• **Public Student Loan Forgiveness (PSLF) program - A U.S. federal program that forgives the remaining balance on Direct Student Loans for borrowers working full-time in public service jobs. After making 120 qualifying monthly payments (10 years) under an income-driven repayment plan, the remaining debt is forgiven tax-free.
• **Employee Assistance Program (EAP)
• **Loan Repayment & National Health Service Corps Eligibility - Our clinic is an officially designated HRSA National Health Service Corps Approved Site. Clinicians in this role may be eligible to apply for substantial tax-free student loan repayment assistance through the Bureau of Health Workforce programs.Note: Loan repayment eligibility is governed entirely by federal guidelines; awards are determined by HRSA and are not guaranteed by the employer.

CURRENT OPPORTUNITY TO JOIN OUR TEAM:

The Wood County Human Services Department, has an immediate opening for a Administrative Services Division Assistant Manager. This position willsupervise and coordinate all accounting functions within the department information system functions regarding human services programs. The work is performed under the supervision of the Administrative Services Division Administrator.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

1. 1. Plans, organizes and supervises the work of assigned fiscal services staff. Prepares and conducts annual performance reviews of assigned staff.
2. 2. Recommendations for hiring of fiscal services staff, monitors work performance and productivity. Prepares performance evaluations and probationary reviews.
3. 3. Supervises preparation of payables for purchased services, administrative bills, and journal entries.
4. 4. Supervises Agency Contract Coordinator position, ensures timely, accurate contract communication with external vendors.
5. 5. High involvement with Behavioral Health Program revenue reporting, maintaining accurate knowledge of changes and the effect on the general ledger.
6. 6. Oversees preparation and conduct monthly budget meetings with Human Services Department leaders. Provides insight into projected financial outcomes.
7. 7. Assists in financial operations, budgeting and general administration. Assists in planning for changes in procedures and new programs. Monitors budget activity and department contracts with vendors.
8. 8. Supervises activities related to petty cash account, credit card utilization, agency held gas cards, travel vouchers and deposit of cash and checks. Monitors staff to ensure policies and procedures are followed.
9. 9. Supervises Human Services balance sheet accounts which includes overseeing the development of monthly financial statements, creation of journal entries for the department and insures the integrity of the general ledger accounts.
10. 10. Supervises monthly preparation of state and federal reports related to human services including GEARS, Sparc, Youth Aids, Energy Assistance and FSET program.
11. 11. Works with Administrative Services Division Administrator to ensure fiscal requirements of the Northern Income Maintenance Consortium (NIMC) are meeting all fiscal and contractual requirements. Compiles and prepares fiscal reports for 11 counties in NIMC. Prepares NIMC payments to partner NIMC counties. Attends NIMC meetings as a fiscal representative.
12. 12. Strong involvement with yearend cost reporting for the Department Long Term Support Program, Intoxicated Driver Program, various DHS & DCF state contract funded programs, Block Grants, NIMC, various Community Resource state contract funded programs, Wisconsin Medicare Cost Report for Community programs, Nursing Home Medicare and Medicad cost reports, and State Mandated Agency Expense and Revenue Reports.
13. 13. Reviews upcoming funding opportunities, implementing financial changes as required.
14. 14. Under the supervision of the Administrative Services Division Administrator, reviews provider agency audits annually and assists auditors in carrying out the county-wide audit.
15. 15. Supports the Mission, Vision, and Value Statements of the Department and works toward stated goals.
16. 16. Responsible to know and practice the Safety policies of the County. Perform all job tasks in a safe and prescribed manner.
17. 17. Must be familiar with and exemplify the Wood County Core Values and serve with courtesy and respect in accordance with the Wood County Code of Conduct.

Additional Tasks and Responsibilities

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

1. 1. Serves as Administrative Services Division Administrator’s designee.
2. 2. Participates in management meetings as needed.
3. 3. Facilitates unit meetings as assigned and participates in the development of unit goals.
4. 4. Performs fiscal reporting tasks when necessary.
5. 5. Other duties as assigned.

Job Qualifications:

EXPERIENCE, TRAINING, QUALIFICATIONS  Bachelor’s Degree, three to five years of progressively responsible accounting experience, preferably in a human services or healthcare agency, with supervisory experience preferred or any combination of education and experience that provides equivalent knowledge, skills, and abilities.