Business Office Specialist

Getactivewoodcounty; Marshfield (WI); Presencial; USD 42.000 - 62.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health Insurance

Dental Insurance

Vision Insurance

Retirement Plan

457 Plan

Vacation & Sick Time

10 Holidays

FSA

Life Insurance

Disability Insurance

Wellness Program

PSLF

Descripción de la vacante

Wood County Norwood Health Center is seeking an experienced accounting professional to manage accounts payable/receivable, Medicaid/Medicare billing, and general office operations within the Business Office. You will reconcile resident accounts, generate routine reports, and support WHA data submissions.

Qualified candidates have an associate degree in accounting, 3+ years healthcare accounting experience, and strong Excel skills.

Formación

• Associate degree in accounting or related field; relevant education ongoing accepted.
• Minimum three years accounting experience in a healthcare setting preferred.
• Two years of face-to-face customer service experience required.
• Proficiency with MS Excel and general ledger accounting software.

Responsabilidades

• Process accounts payable including invoice review and proper approvals.
• Handle accounts receivable and posting in EHR or accounting systems.
• Bill Medicaid/Medicare monthly in claims software with accurate data.
• Manage petty cash and reconcile monthly statements.
• Maintain resident accounts, generate weekly/monthly reports.
• Support WHA reporting and census-driven reports.
• Document scanning and EHR management tasks.
• Ensure compliance with safety policies and county values.

Conocimientos

Customer service

Attention to detail

Educación

Associate Degree in Accounting

Herramientas

MS Excel

General ledger software

Descripción del empleo

Wood County is an Equal Opportunity Employer (M/F/D/V).

WHO WE ARE

Wood County Norwood Health Center has a great passion for helping the members of our community. As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality services is a shared goal across all departments. If you have a background in mental health and a passion to help the members of our community, please consider joining our team!

WHAT WE OFFER

• Health Insurance - we offer low premiums and low deductibles, with excellent coverage!
• Dental Insurance
• Vision Insurance
• Wisconsin Retirement System (WRS) - This is one of the best-funded public pension plans in the U.S.!
• 457 deferred compensation plan
• Vacation and Sick Time - Start accruing for both on your first day!
• 10 Paid Holidays
• Flexible Spending Account to set aside pre-tax dollars for childcare and medical expenses
• Life Insurance
• Short and Long-Term Disability
• Wellness Incentive Plan
• Public Student Loan Forgiveness (PSLF) program

GENERAL FUNCTION

This position maintains accurate financial and administrative records for the Business Office, including accounts payable, accounts receivable, resident accounts, and related reporting functions. Responsibilities include vendor invoice processing, resident and payer account activity, Medicaid/Medicare billing support, document management, and general business office operations.

RESPONSIBILITIES

A. ESSENTIAL FUNCTIONS

1. Accounts Payable

• Review all invoices and voucher covers to ensure payment accuracy. Checking all distribution and totals, verifying proper approval obtained from department head.
• Prepare and maintain voucher cover sheets templates for use by department head.
• Input all pertinent voucher information into the general ledger software for vendor payment processing.
• Maintain Capital Improvement Project expense records.
• Scan voucher and supporting documentation into imaging software.

2. Accounts Receivable

• Entry of A/R payments into Electronic Health Records (EHR) software.
• Review of EOB (explanation of benefits) and compare to patient/resident balances in EHR.
• Review of client account balances for contractual write off or bad debt adjustments.
• Maintain payer source contractual adjustments records.
• Maintain payer source records.

3. Accounts Receivable Billing

• Complete monthly billing for Medicaid and Medicare in claims management software.
• Review resident coverage and eligibility dates of service.

4. Petty Cash

• Record all petty cash monies spent and obtain necessary support for each expenditure.
• Balance and reimburse (through voucher system) petty cash fund.

5. Business Credit Card

• Maintain and adhere to authorized signors list.
• Balance the credit card usage with the monthly credit card statement.

6. Resident Accounts

• Maintain and adhere to signed money authorizations.
• Record and reconcile all entries, deposits, and withdrawals from resident account money box.
• Enter weekly transactions into accounting software.
• Create and distribute weekly resident reports.
• Create and mail quarterly and yearly resident reports to guardians.

7. Wisconsin Hospital Association (WHA) Reporting

• Monthly entry of WHA data sheets and service data submission to WHA.

8. Long-Term Care Unit Referrals

• Check and confirm insurance coverage and eligibility for all long-term care unit referrals before admission.

9. Monthly Reporting

• General Ledger software reporting.
• Committee Meeting reporting.
• Census driven reporting.

10. EHR Document Scanning and Management

• Verify existing documents in EHR software.
• Analyze, redact, and organize new documents to scan into EHR software.

11. Resident Valuables Safe

• Intake new safe items according to written policy/procedure.
• Release safe items according to written policy/procedure.
• Inventory safe items quarterly.

12. Responsible to know and practice the Safety policies of the County. Perform all job tasks in a safe and prescribed manner.

13. Must be familiar with and exemplify the Wood County Core Values and serve with courtesy and respect in accordance with the Wood County Code of Conduct.

B. OTHER JOB DUTIES

• Providing scheduled reception backup and business office specific backup for business office personnel during absences.
• Provide backup to complete financial intake for hospital admissions.
• Serve as designated back up for Payroll Based Journaling (PBJ) reporting to Centers for Medicare and Medicaid Services (CMS).
• Any other duties as assigned.

Job Qualifications:

EXPERIENCE, TRAINING, QUALIFICATIONS

Associate Degree in Accounting or Business-related field, or equivalent ongoing education required. Three years’ experience working in the accounting field and working with customer accounts, preferably in a health care setting. Two years’ experience in face-to-face customer service, preferably in a health care setting. Must have proficient knowledge of MS Excel and previous experience in general ledger accounting and MS office programs. Data entry, typing, and general office procedures required. Must understand and be able to create office procedures. Must be able to relate well with staff, vendors, residents, patients, and clients. Accuracy is of prime importance. Requires ability to work under general direction.

Must have knowledge of basic office equipment used calculator, telephone, multi-function printer, computer.