Administrative Services Coordinator, Real Estate (on-site)

CBRE Group, Inc.; Denver, Northern (CO, KY); Hybrid; USD 38,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan

Professional development opportunities

Job summary

CBRE Group, Inc. in Denver is seeking an Administrative Services Coordinator for Real Estate to support day-to-day operations across 8+ medical office buildings.

You will code and process invoices, maintain records, and assist with lease administration and reporting to keep property operations on track. You will collaborate with tenants, vendors, and building technicians, answering phones, coordinating documentation, and ensuring timely payments.

Qualifications

• High School Diploma or GED with a minimum of 2 years of job-related experience.
• Experience with basic accounting principles, including understanding and processing invoices.
• Ability to follow established procedures and maintain quality standards in daily work activities.
• Effective communication skills to convey clear and concise information.
• Property Management or Real Estate experience preferred.
• Experience with managing vendors preferred.
• Working knowledge of Microsoft Office Suite - Excel, Word, Outlook, PowerPoint
• Highly organized and detail-oriented with a curious and analytical approach to problem-solving.
• Basic math skills including calculating percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

• Review, allocate and accurately code invoices for processing.
• Assist the team with various administrative tasks. This includes answering phones, communicating with tenants, filing and copying.
• Maintain insurance certificates and leases.
• Collaborate with building technicians and external vendors to ensure timely and effective completion of facility maintenance and repair projects.
• Assist with lease administration tasks, including lease setup, amendments, and reporting, to ensure accurate and timely management of lease agreements.
• Process and submit invoices for payment by accurately entering them into the accounting system and forwarding original documents to the accounting department for processing.
• Communicate with tenants regarding rent payments, including phone calls and correspondence, to ensure timely payment and resolve any payment-related issues.
• Apply established procedures and guidelines to resolve routine issues and complete tasks with minimal deviation from standard processes.
• Responsible for delivering results through well-defined duties, methods, and tasks, with clear expectations and objectives.
• Produce high-quality work by following established procedures and guidelines, with ongoing oversight and support from a supervisor.

Skills

Attention to detail

Organizational skills

Effective communication

Analytical thinking

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About the Role:

Do you enjoy being the go-to person who keeps operations organized, invoices accurate, and administrative processes running smoothly? If so, this could be a great opportunity for you.

As a CBRE Administrative Services Coordinator - Real Estate, you'll support the day-to-day operations of 8+ medical office buildings, serving as a valuable partner to the Real Estate Management team. A major component of this role involves coding and processing invoices, ensuring financial information is handled accurately and efficiently across the property portfolio.

In addition to invoice management, you'll take on a variety of administrative responsibilities, including coordinating documentation, maintaining records, assisting with reports, supporting vendors and tenants, and helping keep property operations on track. This role is ideal for someone who enjoys balancing detail-oriented work with a diverse range of administrative tasks.

If you're organized, proactive, and enjoy being part of a collaborative team where your work has a direct impact on the success of multiple properties, we'd love to hear from you.

What You’ll Do:

• Review, allocate and accurately code invoices for processing.
• Assist the team with various administrative tasks. This includes answering phones, communicating with tenants, filing and copying.
• Maintain insurance certificates and leases.
• Collaborate with building technicians and external vendors to ensure timely and effective completion of facility maintenance and repair projects.
• Assist with lease administration tasks, including lease setup, amendments, and reporting, to ensure accurate and timely management of lease agreements.
• Process and submit invoices for payment by accurately entering them into the accounting system and forwarding original documents to the accounting department for processing.
• Communicate with tenants regarding rent payments, including phone calls and correspondence, to ensure timely payment and resolve any payment-related issues.
• Apply established procedures and guidelines to resolve routine issues and complete tasks with minimal deviation from standard processes.
• Responsible for delivering results through well-defined duties, methods, and tasks, with clear expectations and objectives.
• Produce high-quality work by following established procedures and guidelines, with ongoing oversight and support from a supervisor.

What You’ll Need:

• High School Diploma or GED with a minimum of 2 years of job-related experience.
• Experience with basic accounting principles, including understanding and processing invoices.
• Ability to follow established procedures and maintain quality standards in daily work activities.
• Effective communication skills to convey clear and concise information.
• Property Management or Real Estate experience preferred.
• Experience with managing vendors preferred.
• Working knowledge of Microsoft Office Suite - Excel, Word, Outlook, PowerPoint
• Highly organized and detail-oriented individual with a curious and analytical approach to problem-solving.
• Basic math skills required, including proficiency in calculating percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.