Administrative Services Coordinator II - Temporary

State of Vermont; Montpelier (VT); Remote; USD 25,000 - 36,000; Part time

Job summary

State of Vermont is seeking an Administrative Services Coordinator II - Temporary to perform outreach, training, and workshop presentations for statewide employers. The role requires engaging managers by phone, collaborating with a team, and mastering email and file sharing tools to track data.

This is a part-time, temporary position with remote work options and local travel within Addison and Chittenden County regions of Vermont.

Qualifications

• Outstanding presentation skills and ability to engage busy decision makers by phone.
• Ability to collaborate with a team while working remotely and report data accurately.
• Proficiency with email and file sharing technology to track and report data.
• Must learn and present education materials about Invest EAP services and employer supports.

Skills

Presentation skills

Phone outreach

Team collaboration

Email proficiency

File sharing proficiency

Video conferencing

Education

HS diploma / equivalent

College study in accounting or business

Associate degree or higher in related field

Bachelor's degree in accounting/business/public admin

Experience as Administrative Services Coordinator I (State of VT)

Tools

VI SION system

PeopleSoft

Video conferencing tools

Job description

Overview

Invest EAP has a part-time temporary position for our state-wide Employee Assistance Program. This position works for between 8-15 hours a week part-time doing outreach, training, and workshop presenting. The position requires outstanding presentation skills, ability to engage busy decision makers by phone, collaborate with a team while working remotely and mastery of current email and file sharing technology to track and report data.

Overview

This position must have the ability to learn the details of Invest EAP's business and employer supports to provide educational presentations, in-person and virtually, to managers and employees at diverse local worksites around the Addison and Chittenden County regions of Vermont.

Invest EAP is focused on supporting local employers, employees, and their household members with a wide range of prevention and wellness benefits. This work requires reliable transportation and proficiency using video conferencing.

Who May Apply

This position, Administrative Services Coordinator II - Temporary (Job Requisition #55612), is open to all State employees and external applicants.

Please note that multiple positions in the same work location may be filled from this job posting.

Minimum Qualifications

• High School diploma or equivalent AND three 3 years or more of experience providing administrative-level support to a business or organization.
• OR
• One year of full-time college level study in accounting, business or public administration, office administration or a related field AND two 2 years or more of experience providing administrative-level support to a business or organization.
• OR
• Two years of full-time college level study OR an associate's degree or higher in accounting, business or public administration, office administration or a related field AND one 1 year or more of experience providing administrative-level support to a business or organization.
• OR
• Three years or more of full-time college level study OR a bachelor's degree in accounting, business or public administration, office administration or a related field.
• OR
• One 1 year or more of experience as an Administrative Services Coordinator I with the State of Vermont.

NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management.

Special Requirements

For some positions experience working with the VI SION system VISION is the State of Vermont PeopleSoft financial management system may be required.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status.

The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.