Administrative Services Coordinator I - Interim

Vermont; Springfield (VT); Presencial; USD 35.000 - 54.000; Jornada completa

Descripción de la vacante

The State of Vermont’s Department of Children and Families in Springfield, VT is seeking an interim Administrative Services Supervisor to coordinate office functions and supervise one administrative staff member. You will liaise with Central Office, court personnel and contracted staff to ensure smooth operations and compliance with applicable policies.

Ideal candidates will have strong Word/Excel/Outlook/Visio skills, a proven ability to work in teams, and experience improving administrative

Formación

• High School diploma or equivalent with two+ years of admin support experience.
• One year of college coursework in accounting or related field plus one year admin experience.
• Two years of college coursework or an associate's degree in accounting/business/administration.
• One year or more of experience as Administrative Services Technician IV with the State of Vermont.

Responsabilidades

• Coordinate admin functions and office support for the DCF custody team.
• Supervise one administrative staff member and liaise with Central Office, court and contracted staff.
• Ensure compliance with rules, regulations and policies for the office.
• Prepare and maintain budget, time/attendance records, and vendor invoices.
• Maintain office records and moderate-complexity reports; assist with workflow improvements.

Conocimientos

Supervisory experience

Interpersonal communication

Team collaboration

Organizational skills

Attention to detail

Educación

High School diploma or equivalent

One year of college coursework in accounting or related field

Two years of college coursework or associate's degree in accounting/business/administration

Herramientas

Word

Excel

Outlook

Visio

VISION system

Descripción del empleo

Select how often (in days) to receive an alert: Create Alert

Application Deadline Date: 11/23/2026

Department: Children and Families

Location: Springfield, VT, US

Position Type: Interim

Schedule Type: Full Time

Minimum Salary: $25.08

Maximum Salary: $39.04

Overview

We are seeking a dynamic, organized, detail‑oriented individual to join our team at the Springfield FSD office. Responsibilities include coordinating the support and office functions related to administrative duties. The candidate will be supervising one other administrative support staff who are responsible for both office and state/federal mandates that support children in DCF custody, as well as coordinating and collaborating with Central Office, court and contracted staff, in addition to the District staff. Must be able to interpret and be in compliance with a wide range of rules, regulations and policies to all employees assigned to the office. Prepares and keeps complete inventory records. Prepares personnel documents. Serves as liaison with administrative staff concerning office, fiscal and personnel matters. Addresses all situations and resolves problems relating to the operation of the office. Keeps time and attendance records. Maintains, monitors and may prepare budget and makes recommendations and requests regarding needs. Prepares and maintains office records and reports of moderate complexity, including weekly vendor billing. Answers routine correspondence as required.

The ideal candidate will have supervisory experience, be proficient in Word, Excel, Outlook, Visio, and have the ability to navigate other computer systems that are essential to the overall function of the office. The candidate must be able to work well as a member of various teams and have strong interpersonal communication skills.Additional duties include but are not limited to: coordinating the administration of a variety of functions in an office with DCF staff and community partners. Evaluates and uses information to make administrative improvement recommendations and implement change strategies; provide guidance on applying administrative requirements to varying situations; recommend changes to office procedures to adopt management decisions and policies; and identify problems in administrative workflow, evaluate and recommend alternative administrative processes. The work is assistive in nature and focuses on extending the capabilities of professional or managerial positions. Supervision will be exercised over a small staff of technical and/or clerical subordinates. Work is performed under the general supervision of an administrative superior.

This is an interim position with an anticipated duration of 6 months, possibly longer.

Minimum Qualifications

• High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.
• One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
• Two years of full-time college coursework OR and associate's degree in accounting, business or public administration, office administration or closely related field.
• One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.

Special Requirements

For some positions experience working with the VISION system VISION is the State of Vermont PeopleSoft financial management system may be required.
NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 12 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Work is performed in a standard office setting.