Clinic Administrative & Operations Coordinator

Kennedy Krieger Institute; Baltimore (MD); On-site; USD 40,000 - 66,000; Full time

Job summary

The Kennedy Krieger Institute is seeking an Administrative Services Coordinator I to provide essential clerical support at the Center for Autism Services, Science and Innovation (CASSI) clinic location in Baltimore. This role handles scheduling, supply management, and coordination of purchase-related items for clinical staff.

Responsibilities include preparing presentations, processing invoices, managing calendars and group emails, and serving as a back-up playroom attendant to support families

Qualifications

• High School Diploma or GED required.
• Associate’s degree or equivalent education preferred.
• Minimum of two years of administrative support experience in a clinical or pediatric setting required.

Responsibilities

• Provide administrative support to the assigned CASSI clinic, including preparation of presentations, managing and directing telephone calls and faxes to the appropriate providers and Institute employees, copying, collating and organizing materials, filing, equipment and resource maintenance, mail distribution, stocking staff lounge materials, managing inventory, ordering supplies, and submitting facilities requests.
• Enter purchase-related information into appropriate system, including staff reimbursement requests, invoices, and purchase requests.
• Assign phone numbers to staff, request drops or lines, and update location email groups.
• Update calendars and printing to display on all meeting room doors in CASSI.
• Serve as a backup playroom attendant, providing full‑day coverage on Fridays and lunch‑time coverage Monday through Thursday, to support families during provider appointments.
• Report and monitor hand hygiene and refrigerator temperatures for Joint Commission standards.
• Manage the laundering of clinic items for location on Fridays.
• Conduct t-shirt sales and serve as back up to place business card orders while maintaining location inventory.
• Provide administrative support for department conferences, trainings, and other events.

Skills

Administrative support

Calendar management

Procurement coordination

Communication

Education

High School Diploma or GED

Associate’s degree

Job description

The Kennedy Krieger Institute is seeking an Administrative Services Coordinator I to provide essential clerical support at the Center for Autism Services, Science and Innovation (CASSI) clinic location in Baltimore. This role handles scheduling, supply management, and coordination of purchase-related items for clinical staff.

Responsibilities include preparing presentations, processing invoices, managing calendars and group emails, and serving as a back-up playroom attendant to support families