Administrative Services Coordinator - CASSI - Odenton

Socket.dev; Odenton (MD); On-site; USD 40,000 - 66,000; Full time

Job summary

Socket.dev seeks an Administrative Services Coordinator I to provide administrative support at the CASSI clinic in Odenton, MD, coordinating purchase items and assisting staff.

The role covers calendar updates, inventory management, facilities requests, and event support, with occasional back-up playroom coverage; minimum two years of clinical/pediatric admin experience and a high school diploma are required.

Qualifications

• High School Diploma or GED required.
• Associate’s degree or equivalent education preferred.
• Minimum of two years of administrative support experience in a clinical or pediatric setting is required.

Responsibilities

• Provide administrative support to the assigned CASSI clinic, including preparing presentations and managing communications.
• Enter purchase related information into the system, including staff reimbursement requests, invoices, and purchase requests.
• Assign phone numbers to staff and update location email groups; manage calendars and room doors.
• Support staff by coordinating materials, inventory, and facilities requests; assist with events and conferences.
• Back-up playroom attendant for Friday full-day coverage and lunch-time coverage Mon–Thu.

Education

High School Diploma or GED

Associate’s degree or equivalent education

Job description

Overview

The Administrative Services Coordinator I will provide administrative support and coordinate submission of purchase‑related items for staff at the assigned Center for Autism Services, Science and Innovation (CASSI) clinic location.

Responsibilities

• Provide administrative support services to the assigned CASSI clinic, including preparation of presentations, managing and directing telephone calls and faxes to the appropriate providers and Institute employees, copying, collating and organizing materials, filing, equipment and resource maintenance, mail distribution, stocking staff lounge materials, managing inventory, ordering supplies, and submitting facilities requests.
• Enter purchase related information into appropriate system, including staff reimbursement requests, invoices, and purchase requests.
• Assign phone numbers to staff, request drops or lines, and update location email groups.
• Update calendars and printing to display on all meeting room doors in CASSI.
• Serve as a backup playroom attendant, providing full‑day coverage on Fridays and lunch‑time coverage Monday through Thursday, to support families during provider appointments.
• Report and monitor hand hygiene and refrigerator temperatures for Joint Commission standards.
• Manage the laundering of clinic items for location on Fridays.
• Conduct t‑shirt sales and serve as back up to place business card orders while maintaining location inventory.
• Provide administrative support for department conferences, trainings, and other events.

Qualifications

EDUCATION:High School Diploma or GED required. Associate’s degree or equivalent education is preferred.

EXPERIENCE:Minimum of two years of administrative support experience in a clinical or pediatric setting is required.

Minimum pay range

USD $40,043.12/Yr.

Maximum pay range

USD $66,204.53/Yr.