Executive Admin & Projects Coordinator

Hartford HealthCare; Hartford (CT); On-site; USD 55,000 - 70,000; Full time

Job summary

Hartford HealthCare in Hartford, CT is seeking an Administrative Services Coordinator to coordinate and schedule meetings with executives and stakeholders, handle travel and expense reports, and prepare agendas and materials.

The role also involves taking minutes, supporting department projects, preparing presentations, managing budget aspects, and continuously improving processes. A Bachelor’s degree and 2–3 years of admin and project management experience are required.

Qualifications

• Bachelor’s Degree required.
• 2–3 years administrative support and project management experience.

Responsibilities

• Builds a relationship and understands the needs of Executives to schedule meetings with internal and external stakeholders and manages calendar to ensure efficient and effective support for the EVP/Senior Leader.
• Completes other administrative responsibilities including: processing invoices, setting up conference room technology, managing supplies, making arrangements for travel, completing travel and expense reimbursements, managing meeting material including copying.
• Takes minutes/notes and handles follow-up for department meetings and as required, Board committee/subcommittee meetings.
• Prepares and designs PowerPoint presentations, drafts agendas, drafts internal communications and other department material.
• High-level management of functional area/department budget.
• Constantly seeks ways to improve departmental processes, products and policies.

Skills

Administrative support

Project management

Calendar management

Minutes taking

PowerPoint

Education

Bachelor’s Degree

Job description

Hartford HealthCare in Hartford, CT is seeking an Administrative Services Coordinator to coordinate and schedule meetings with executives and stakeholders, handle travel and expense reports, and prepare agendas and materials.

The role also involves taking minutes, supporting department projects, preparing presentations, managing budget aspects, and continuously improving processes. A Bachelor’s degree and 2–3 years of admin and project management experience are required.