ADMINISTRATIVE SERVICES ASSISTANT - OAHU

State of Hawaii; Hawaii; On-site; USD 59,918 - 72,930; Full time

Job summary

The State of Hawaii is seeking candidates for full-time administrative roles that provide critical support to statewide programs. Applicants should have a bachelor’s degree and at least 2.5 years of professional administrative experience.

The positions involve managing budgets, coordinating program evaluations, and drafting legislation or policies. Strong analytical skills and report writing ability are essential for success in these roles.

Qualified candidates will find opportunities for professional growth and development while working within the supportive environment of Hawaii state services.

Qualifications

• Bachelor’s degree from an accredited four-year college or university.
• 2.5 years of experience in administrative assignments.
• 1 year at fully competent level in budget/program evaluation.

Responsibilities

• Provide administrative support to statewide program administrator.
• Oversee budget preparation and fiscal recordkeeping.
• Conduct special studies of operational problems.

Skills

Budget formulation and justification

Fiscal operations

Personnel administration

Data analysis

Report writing

Education

Bachelor’s degree from an accredited college or university

Job description

Recruitment Information

Recruitment Number 22-0432 – There are multiple vacancies for full‑time and temporary full‑time positions with the Department of Accounting & General Services (DAGS) and the Department of Land & Natural Resources (DLNR).

Salary: $5,369 to $6,535 per month (SR-22, Step D to I).

Duties Summary

NOTE: THESE VACANCIES ARE NOT SECRETARIAL, CLERICAL, OR OFFICE SUPPORT POSITIONS.

These positions provide administrative support services to the administrator of a statewide program; participate in and coordinate program planning and evaluation; conduct special studies of operational and administrative problems; and perform other related duties as assigned.

A position in this class relieves the administrator of administrative details by overseeing budget preparation and expenditure control, fiscal recordkeeping and reporting, and personnel services. The work also includes coordinating all program planning and evaluation, and drafting proposed legislation, policies, procedures, rules or regulations. A major activity is the conduct of special studies or investigations of operational and administrative problems or needs and the development of alternative solutions and courses of action.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

• Legal Authorization to Work: The State of Hawaii requires all persons seeking employment with the government of the State to be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• Basic Education: A bachelor’s degree from an accredited four‑year college or university.
• General Experience: Two and one‑half (2 1/2) years of progressively responsible professional work experience demonstrating the ability to perform administrative assignments such as budget formulation and justification, fiscal operations and/or personnel administration, or experience that involves the analysis of programs and services to determine their effectiveness, achievement of program objectives, staffing, cost factors, and planning for future needs or related management purposes. The experience must have demonstrated the ability to identify information needs, collect and analyze data, identify alternatives and their advantages and disadvantages, develop logical recommendations, read complex material such as statutes and/or federal regulations, apply judgment in interpreting rules, regulations, policies, and draft comprehensive reports of findings and recommendations.
• At least one (1) year of the experience must have been at the fully competent, independent professional worker in a position involving budget/program evaluation, planning, management/organizational analysis or personnel administration.
• Non‑Qualifying Experience: Clerical or paraprofessional work (technical work performed in support of professional practitioners) is not qualifying.
• Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements will apply.

Other Information

The State of Hawai’i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre‑employment testing, or otherwise participating in the selection process, please call 808‑587‑1111 for assistance.