ADMINISTRATIVE ASSISTANT III - OAHU

State of Hawaiʻi; Hawaii; On-site; USD 48,970 - 61,993; Full time

Benefits offered by this job

Public Service Loan Forgiveness (PSLF) Program

Potential for civil service membership

Job summary

A state government organization in Hawaii is seeking an Administrative Assistant to provide critical administrative support to management. This role involves serving as a personal assistant handling various clerical duties and maintaining an organized workflow. Candidates must demonstrate proficiency in typing, knowledge of office practices, and possess good communication skills. This full-time position offers a competitive salary and the potential for future permanent opportunities.

Qualifications

• Must have six months of general clerical experience.
• Two years of specialized clerical experience is required.
• Ability to type 40 net words per minute.

Responsibilities

• Serve as a personal assistant to management.
• Perform clerical duties supporting administrative operations.

Skills

Typing skills

Knowledge of office practices

Communication skills

Education

High School Diploma

Tools

Word processing applications

Spreadsheet applications

Job description

Recruitment Number 24‑0314

Salary: $4,388 to $5,555 per month (SR‑16, Step C to I). Note: Hiring rates will be based on availability of funds, applicant's qualifications, and other relevant factors.

This recruitment will be used to establish a list of qualified candidates to fill any current permanent full‑time and temporary full‑time vacancies, and may be used to fill future vacancies as they occur. Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to an employee in a permanent position with the exception of return rights and placement rights associated with a reduction‑in‑force.

A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

An ADMINISTRATIVE ASSISTANT serves as a trusted personal assistant which requires a close and confidential relationship with the manager or administrator served; an overall awareness of the activities and administrative framework of the organization; and the performance of a variety of clerical and minor administrative duties which are auxiliary to the work of the manager or administrator served.

The ADMINISTRATIVE ASSISTANT III serves as a secretary to the manager of a statewide program or programs and an organization of substantial complexity and size or scope; and performs other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Legal Authorization To Work Requirement

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

General Clerical Experience

Six (6) months of work experience which involved performing tasks that demonstrate knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions, and speak and write simply and directly.

Specialized Clerical Experience

• Two (2) years of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, among others: serving as telephone and walk‑in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling, punctuation and typographical errors; maintaining a log of pending work; and using computers and software applications (e.g., word processing, spreadsheet, databases, etc.).
• One (1) additional year of progressively responsible typing and/or substantive clerical work experience, which demonstrated possession of the ability to perform secretarial duties including, among others: providing personal assistance to an administrator or executive by attending to the administrative details of an office; having an overall awareness of the activities and administrative framework of a program/organization; and exercising sound judgment.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements will apply.

Driver's License & Special Requirements

Some positions require possession of a valid driver’s license at the time of appointment. Some positions require the ability to lift and carry items of various weights with or without reasonable accommodation.

Skill Requirements

Certain positions require the ability to type 40 net words per minute and/or take and transcribe dictation at 80 words per minute. Applicants who do not possess these skills will be referred only to those positions not requiring the ability to type or take dictation at the above rates.

The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre‑employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that encourages individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

Electronic Notification to Applicants

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible. We will not be responsible in any way if you do not receive our emails or fail to check your inbox in a timely manner. In addition, you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your account settings.

Testing Information

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In‑person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in‑person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.