OFFICE ASSISTANT IV - OAHU

State of Hawaiʻi; Hawaii; On-site; USD 38,736 - 48,970; Full time

Job summary

A public service agency in Hawaii is seeking candidates for senior level clerical positions requiring complex administrative tasks and potential supervisory responsibilities. Applicants must have at least six months of experience in clerical duties and two years of general clerical experience. Candidates should be prepared to work rotating shifts and have relevant skills in English grammar and computer proficiency. Positions require great discretion and knowledge of office practices.

Qualifications

• Six months experience with knowledge of English grammar, spelling, and arithmetic.
• Two years of clerical experience involving a variety of tasks.
• Demonstrated ability for supervisory duties when required.

Responsibilities

• Perform senior level clerical work with discretion.
• Evaluate information for conformance with established requirements.
• Supervise and participate in complex clerical tasks.

Skills

English grammar

Spelling

Arithmetic

Keyboarding proficiency

Supervisory responsibilities

Job description

Recruitment Number 24-0441

Vacancies are located in various areas on Oahu.

Salary

$3,471-$4,388 per month (SR-10, Step C to I). Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

Shift Work

Some positions require rotating shifts, including evening, weekends, and holidays. Applicants must be available to work rotating shifts.

Duties Summary

Perform senior level clerical work that involves a wide range of clerical functions where some originating and planning of work are required and/or a variety of highly complex clerical or administrative tasks that are primarily substantive in nature and require evaluating information for conformance with established requirements and interpreting laws, rules and regulations in order to determine appropriate disposition and use of judgment because problems are often not covered by standard instructions or established techniques, systems or procedures; perform other related duties as assigned. Positions at this level carry out assignments independently, and accomplish work with substantial use of discretion and selectiveness in deviating from established processes and procedures. Some positions supervise and participate in performing complex clerical work comparable to the Office Assistant III.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

• Legal Authorization To Work: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• Basic Experience: Six (6) months of work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; the ability to read and understand oral and written instructions; write simply and directly; and compare words and numbers quickly and accurately.
• Clerical Experience: Two (2) years of work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.
• Supervisory Aptitude: Possession of Supervisory Aptitude is required for some positions that require supervisory responsibility. Supervisory Aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader, or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
• Keyboarding/Computer Skill: Some positions may require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. These positions require the ability to keyboard/type 40 net words per minute.

Substitutions Allowed

Relevant substitutions as described in the Minimum Qualification Requirements will apply.

Special Requirements

• Some positions may require the ability to lift and carry items of various weights with or without reasonable accommodation.
• Some positions may require the handling of firearms and ammunition. Applicants for these positions must not possess a conviction of domestic violence.
• Some positions may require the ability to comprehend, read, write, and speak in a language other than English, such as, Hawaiian, Japanese, or the use of American Sign Language.

License

A valid driver's license is required for some positions. For these positions, a valid driver's license is required at the time of appointment.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance. The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please visit https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service. The Department of Human Resources Development will use electronic mail to notify applicants of important information relating to the status and processing of their applications. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. Applicants are encouraged to submit their applications as soon as possible.

Equal Employment Opportunity

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.