ADMINISTRATIVE ASSISTANT IV - OAHU

State of Hawaiʻi

Hawaii

On-site

USD 52,920 - 66,993

Full time

14 days+

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Job summary

A government agency in Hawaii is seeking an Administrative Assistant IV to provide personal assistance to management. Responsibilities include clerical and administrative tasks. The ideal candidate has strong typing skills and a background in office procedures, with a focus on detail and discretion. This position involves a full-time commitment and may require in-person interviews.

Qualifications

Six months of work experience demonstrating knowledge of English grammar.
Two years of progressively responsible typing and clerical work.
Ability to provide personal assistance and exercise sound judgment.

Responsibilities

Serve as a trusted personal assistant to a manager or administrator.
Perform administrative duties and maintain a system of files.
Handle correspondence, travel arrangements, and clerical tasks.

Skills

Knowledge of English grammar

Typing and clerical skills

Ability to use computers and software applications

Tools

Microsoft Office Suite

Job description

Overview

Join to apply for the ADMINISTRATIVE ASSISTANT IV - OAHU role at State of Hawaiʻi.

Salary: $4,742 to $6,003 per month (SR-18, Step C to I)

The immediate vacancy is with the Department of Commerce & Consumer Affairs in Downtown.

This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page.

Duties Summary

An Administrative Assistant serves as a trusted personal assistant which requires a close and confidential relationship with the manager or administrator served; an overall awareness of the activities and administrative framework of the organization; and the performance of a variety of clerical and minor administrative duties which are auxiliary to the work of the manager or administrator served.

The Administrative Assistant IV serves as the Administrative Assistant to the manager of statewide programs and an organization of extensive complexity and size or scope; and perform other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Legal Authorization To Work Requirement

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

General Clerical Experience

Six (6) months of work experience which involved performing tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions, and speak and write simply and directly.

Specialized Clerical Experience

Two (2) years of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial (administrative assistant) tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling, punctuation and typographical errors; maintaining a log of pending work; and using computers and software applications (e.g., word processing, spreadsheet, databases, etc.).
Two (2) additional years of progressively responsible typing and/or substantive clerical work experience, which demonstrated possession of the ability to perform secretarial duties including, but not limited to: 1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; 2) having an overall awareness of the activities and administrative framework of a program/organization; and 3) ability to exercise sound judgment.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

Skill: Some positions require the ability to type 40 net words per minute and/or take and transcribe dictation at 80 words per minute. Applicants who do not possess these skills will be referred only to those positions not requiring the ability to type or take dictation at the above rates.

Driver's License: Some positions require possession of a valid driver's license at the time of appointment.

The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.

Public Service Loan Forgiveness (PSLF) Program

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

Electronic Notification to Applicants

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

Testing Information

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing are required, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.

Additional Information

For more information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review, please refer to the State Recruiting Office's materials.

Seniority level