Administrative Services Assistant

Arsenault; Los Angeles (CA); Remote; USD 40,000 - 60,000; Full time

Benefits offered by this job

Matching 401k

Health Reimbursement Account

Profit sharing

Flex time

Volunteer time allowance

Job summary

A chain of custody consulting firm based in the United States is seeking a detail-oriented Administrative Services Assistant to support processes and clients. This full-time remote position involves data entry, reporting, and assisting with audits. The ideal candidate possesses excellent communication skills, proficiency in Microsoft Office, and the ability to build relationships. Benefits include flexible working conditions and support for remote work setup.

Qualifications

• Ability to use computers and look at monitors for up to 8 hours per day.
• Ability to communicate professionally via email, phone, text, and social media channels.
• Previous related experience, preferably in the wood products or related industry.

Responsibilities

• Data entry in Salesforce.
• Administer annual member renewals.
• Assisting with external group audits.

Skills

Excellent verbal and written communication skills

Ability to build relationships with clients, vendors, and colleagues

Strong multi-tasking and prioritization skills

Flexible and quick to grasp new processes

Proficiency in Microsoft Office

Tools

Salesforce

Microsoft Office

SharePoint

Teams

Job description

About the job Administrative Services Assistant

SUMMARY

Arsenault specializes in Chain of Custody certification consulting services for the forest products industry and is looking to hire an energetic Administrative Services Assistant to support the Administrative Services Manager, by contributing to Arsenault processes, staff, and clients. Services currently support third-party FSC, PEFC, and SFI certifications, with service lines expanding regularly.

This is a full-time remote position.

ABOUT ARSENAULT

Winner of a 2016 FSC Leadership Award, Arsenault is the premier consulting firm in the United States helping companies obtain forest certifications. From startups to Fortune 50s, a single location to dozens, AGC provides the expertise and systems to efficiently and economically obtain FSC, PEFC, and SFI certifications.

Arsenault prides itself on being a small company with big benefits. Matching 401k, Health Reimbursement Account, and profit sharing are all standard benefits at AGC. With flex time during the workweek and flex days off, as well as a monthly 5% volunteer time allowance, our goal is to be as supportive of our team as our team is of our clients.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Data entry in Salesforce
• Internal and Client Reporting
• Assisting with external group audits
• Administer annual member renewals
• Accounts Payable/Accounts Receivable
• Send communications to AGC clients
• General shared administrative/data entry duties
• Other duties and responsibilities as assigned

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Excellent verbal and written communication skills
• Ability to build relationships with clients, vendors, and colleagues
• Flexible and quick to grasp new processes
• Strong multi-tasking and prioritization skills
• Proficiency in Microsoft Office, including SharePoint and Teams

KNOWLEDGE, SKILLS, AND ABILITIES REQUESTED

• Working knowledge of Salesforce
• Previous related experience, preferably in the wood products or related industry

WORKING CONDITIONS

• The Administrative Services Assistant position consists of primarily administrative work, however, requires occasional manual work during events and resource drives, along with a small amount of travel.
• Ability to use computers and look at monitors for up to 8 hours per day
• Ability to sit or stand for up to 10 hours per day
• Ability to communicate professionally via email, phone, text, and social media channels
• Travel <10%
• Along with basic equipment necessary to do the job (laptop and phone), Arsenault provides support for your remote work. This includes stipends for purchasing equipment to make your remote location as efficient and comfortable as possible. For example, monitors, mouse/keyboards, or even a desk chair.
• We do ask that you provide yourself a location free from distraction or security concerns in which you will routinely work.

EEO STATEMENT

Arsenault provides equal opportunities to all applicants for employment without regard to race, color, religion, creed, sex, national origin, ancestry, age, status as an officer or enlisted members of the military forces, veteran status, disability, genetic information, sexual orientation, transgender status, marriage to a co-worker, hairstyle historically associated with race, or any other protected characteristic applicable under federal, state, and local laws.

AT-WILL EMPLOYMENT

All employment with Arsenault is voluntary and is subject to termination by you or Arsenault at-will, with or without cause, and with or without notice, at any time. There is no guarantee, in any manner, Arsenault will continue your employment for any set period of time.