Administrative Partner

Arsenault; Phoenix (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

A distinguished organization in Phoenix, Arizona, is seeking an experienced Administrative Assistant to support its executives. The ideal candidate will need to be a masterful problem-solver and possess strong organizational skills for managing complex calendars and travel logistics. Responsibilities include coordinating meetings, preparing expense reports, and organizing both domestic and international travel arrangements. Candidates should have over 3 years of relevant experience and proficient skills in Microsoft Office.

Qualifications

• 3+ years of experience providing administrative support to 1 or more executives.
• 3+ years of experience coordinating travel logistics for executives.
• 3+ years of calendar management and expense report management experience.

Responsibilities

• Coordinate internal and external meetings for multiple executives.
• Manage hectic and complex calendars.
• Prepare expense reports and purchase requisitions.
• Coordinate domestic and international travel arrangements.
• Organize space planning and large offsite events.

Skills

Problem-solving

Organizational skills

Communication skills

Relationship building

Prioritization

Tools

Microsoft Office

Job description

Arsenault is seeking an experienced Administrative Assistant to support executives at Arsenault. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Arsenault ecosystem.This position is full-time.

Administrative Partner Responsibilities:

• Coordinate internal and external meetings for multiple executives
• Manage hectic and complex calendars
• Prepare expense reports and purchase requisitions
• Coordinate both domestic and international travel arrangements
• Organize space planning and large offsite events
• General office duties as needed

Minimum Qualifications:

• 3+ years of experience providing administrative support to 1 or more executives
• 3+ years of experience coordinating travel logistics on behalf of 1 or more executives
• 3+ years of calendar management and expense report management experience for 1 or more executives
• Experience prioritizing multiple projects
• Experience with Microsoft Office

Arsenault is proud to be an Equal Opportunity and Afffirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Facebook is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process.