Administrative Services Assistant

University of Kentucky; Lexington (KY); On-site; USD 24,000 - 39,000; Full time

Job summary

The SGA Administrative Assistant in the Office of Student Organizations and Activities ( SOA ) at the University of Kentucky serves as a critical operational and administrative partner supporting the Student Government Association ( SGA ), student organizations, student leaders, and the campus community.

This role maintains the integrity, efficiency, and continuity of core SGA functions, including operations management, funding processes, elections administration, and compliance with university

Qualifications

• AA degree required.
• Experience with Excel, Word and Outlook preferred.
• Familiarity with SAP is a plus.

Responsibilities

• Support SGA, student organizations, leaders, and campus community.
• Coordinate funding, reimbursements, elections, and governance processes.
• Guide students through university policies and procedures; resolve issues.
• Monitor reconciliations and reports; provide executive-level support.

Skills

MS Windows

Excel

Word

Outlook

Business Writing & Communications

Education

AA

Tools

SAP

Job description

Department Name 1B430:Student Organizations and Activities

Work Location

Work Location Lexington, KY

Grade Level 42

Salary Range

Salary Range $17.76-28.43/hour

Type of Position

Type of Position Staff

Position Time Status

Position Time Status Full-Time

Required Education

AA

Required License/Registration/Certification

None

Physical Requirements

Sitting for long periods of time; typing for long periods of time; lifting, pushing, or pulling objects up to 10 lbs.

Shift

40 hours a week Monday – Friday between 8 AM – 5 PM with some nights and weekend work

Job Summary

The SGA Administrative Assistant in the Office of Student Organizations and Activities ( SOA ) serves as a critical operational and administrative partner supporting the Student Government Association ( SGA ), student organizations, student leaders, and the broader campus community. This position plays an essential role in maintaining the integrity, efficiency, and continuity of core SGA functions, including operations management, student organization funding processes, elections administration, executive-level support, and compliance with university policies and procedures. Additionally, the position supports key SOA programs, services, and processes that serve more than 700+ student organizations and thousands of students engaged in campus involvement and leadership opportunities.

As a primary point of contact for SGA , this position coordinates complex administrative, financial, and operational processes that directly impact student governance, the distribution of student fee funding, student organization success, and student engagement across campus. Responsibilities include monitoring and reviewing reconciliations and reports; supporting student-facing programs and services; administering processes related to student organization funding, reimbursements, elections, and governance initiatives; guiding students through university policies and procedures; and independently resolving issues for students, staff, and campus partners. Through strong organizational skills, sound judgment, and a comprehensive understanding of university systems and policies, this position helps ensure the consistent and successful delivery of critical programs, resources, and services that enhance student involvement, leadership development, and organizational effectiveness.

Student Success will, from the time of early college outreach to graduation and beyond, support students in living a life of meaning and purpose. From a student-centered framework, our practice will be grounded in peer-reviewed literature, national best practices, and data-informed decision making. Collaborating with the campus and community, Student Success will work through a holistic lens to support a community of learners in achieving success.

Skills / Knowledge / Abilities

MS Windows, Excel, Word, SAP , Outlook; Business Writing & Communications

Does this position have supervisory responsibilities? No

Preferred Education/Experience

Driver’s license preferred.

Deadline to Apply

Deadline to Apply 12/01/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.