Academic Operations Assistant Director

University of Kentucky; United States; Hybrid; USD 58,000 - 96,000; Full time

Benefits offered by this job

Hybrid work eligibility

Exceptional Benefits

Job summary

The University of Kentucky is seeking an Academic Operations Assistant Director to provide senior-level administrative, policy, and procedural support for academic affairs. The role coordinates academic due process proceedings and honorary degree administration, while supporting academic systems and the rollout of a new syllabus template through Concourse.

The position requires strong policy interpretation, organizational skills, and the ability to work with diverse partners across academia, IT,

Qualifications

• Ability to interpret policy and handle confidential matters with discretion.
• Strong organizational, records management, and project coordination skills.
• Excellent written and verbal communication with faculty, administrators, and leadership.
• Experience supporting systems, platforms, and process improvements.
• Ability to work independently and manage detailed processes across stakeholders.

Responsibilities

• Serve as hearing clerk for Provost-area academic due process proceedings, coordinating logistics and records.
• Manage admin operations for the Honorary Degree Review Council, including nominations and workflows.
• Coordinate with faculty, academic leadership, Registrar, Legal Counsel on governance requirements.
• Support academic technology platforms and lead rollout of syllabus template through Concourse.
• Liaise among faculty, leadership, IT, and vendors to support system adoption and usage.
• Monitor workflows, improve processes, maintain records and case tracking, ensure policy compliance.
• Support academic leadership with special projects, data requests, and institutional initiatives.

Skills

Policy interpretation

Organizational skills

Written and verbal communication

Technical aptitude

Independent work

Education

Bachelor’s degree

Tools

Academic databases

Enterprise systems

Faculty platforms

Job description

Posting Details

Job Title Academic Operations Assistant Director

Requisition Number RE56358

Working Title Director Assistant

Department Name 89007:Academic Operations

Work Location Lexington, KY

Grade Level 47

Salary Range $58,302-96,179/year

Type of Position Staff

Position Time Status Full-Time

Required Education BA

Required Related Experience 5 yrs

Required License/Registration/Certification None

Physical Requirements Sitting at the computer for long periods of time

Shift Monday – Friday 8:00am – 5:00pm (40hours/week)

Job Summary

The University of Kentucky is seeking an Academic Operations Assistant Director to join the Academic Operations department. This position provides senior-level administrative, policy, and procedural support for academic affairs. The role coordinates academic due process proceedings and honorary degree administration while supporting academic systems and platforms, including the university-wide rollout of the new syllabus template through Concourse.

What You’ll Do

• Serve as hearing clerk for Provost-area academic due process proceedings, coordinating logistics, documentation, official records, timelines, and procedural requirements.
• Manage administrative operations for the Honorary Degree Review Council, including nominations, committee materials, scheduling, correspondence, confidentiality protocols, and approval workflows.
• Coordinate with faculty, academic leadership, the University Registrar, Legal Counsel, and other institutional partners on academic processes and governance requirements.
• Support academic technology platforms and databases and lead administrative coordination for the campus-wide rollout of the new syllabus template through Concourse.
• Serve as a liaison among faculty, academic leadership, IT, and vendor partners to support system adoption, documentation, guidance, and ongoing use.
• Monitor workflows, identify process improvements, maintain accurate records and case tracking, and support compliance with university policy and applicable legal requirements.
• Support academic leadership with special projects, data requests, reports, documentation, and institutional initiatives related to academic policy and governance.

What You’ll Bring

• Strong policy interpretation and analytical judgment, with the discretion to handle confidential and sensitive matters appropriately.
• Demonstrated organizational, records management, and project coordination skills.
• Strong written and verbal communication skills for working effectively with faculty, administrators, senior leadership, and institutional partners.
• Technical aptitude and experience supporting systems, platforms, process improvements, and user guidance.
• Ability to work independently, manage detailed processes, and maintain accuracy across multiple responsibilities and stakeholders.

Minimum Requirements

• Bachelor’s degree
• 5 years of related experience

What’s In It For You

• Opportunity to contribute to academic affairs through work that supports university policy, governance, academic operations, and institutional processes.
• Professional development and the opportunity to remain current on academic policy changes affecting Provost-area operations.
• Hybrid work eligibility, with approval.
• UK’s Exceptional Benefits

Why Now?

This role supports academic processes where accuracy, confidentiality, consistent policy administration, and timely coordination are essential. Its work helps faculty and academic leaders navigate due process proceedings, honorary degree administration, and other governance activities with clear and reliable administrative support.

The position also supports evolving academic operations through the university-wide implementation of the new syllabus template in Concourse, providing coordination among faculty, academic leadership, and technology partners while identifying opportunities to strengthen workflows and service delivery.

Skills / Knowledge / Abilities

• Advanced knowledge of academic policies and governance structures.
• Ability to exercise independent judgment on complex procedural matters.
• Strong organizational, analytical, and communication skills.
• Proficiency with academic databases, enterprise systems, and faculty-facing platforms.

Does this position have supervisory responsibilities?

No

Preferred Education/Experience

• Five years of progressively responsible experience in academic administration, policy support, or a related higher education environment.
• Demonstrated experience working with confidential academic records and institutional systems.

Deadline to Apply

11/17/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.