Social Work Admin Assistant - Office & Coordination

Kentucky State University; Frankfort (KY); On-site; USD 32,000 - 42,000; Full time

Job summary

Kentucky State University is seeking an Administrative Assistant in the School of Social Work. The role supports daily office operations, manages calendars, handling correspondence, and assists with project coordination and events on-site at the main campus.

Required are strong organizational and communication skills, proficiency in Microsoft Office, and a minimum of two years in a similar role. The position is full-time, non-exempt, with standard 37.5-hour weeks.

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.

Responsibilities

• Coordinate and manage office activities and operations to ensure efficiency and compliance with policies.
• Provide administrative support: calendars, documents, correspondence, files, and records.
• Serve as a point of contact for internal and external stakeholders; schedule meetings and travel.
• Support department projects by tracking timelines and coordinating resources; assist events and budgets.
• Greet visitors and handle inquiries professionally; escalate issues as needed.
• Process invoices, expense reports, and other financial documents accurately and timely.

Skills

Organizational Skills

Communication Skills

Technical Proficiency

Attention to Detail

Problem-Solving

Interpersonal Skills

Confidentiality

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree in Business Administration or Office Management

Tools

Asana

Trello

Job description

Kentucky State University is seeking an Administrative Assistant in the School of Social Work. The role supports daily office operations, manages calendars, handling correspondence, and assists with project coordination and events on-site at the main campus.

Required are strong organizational and communication skills, proficiency in Microsoft Office, and a minimum of two years in a similar role. The position is full-time, non-exempt, with standard 37.5-hour weeks.