Administrative Services Analyst I/II - Program Support

Rc HR; Riverside (CA); On-site; USD 41,000 - 54,000; Full time

Job summary

Riverside County is seeking an Administrative Services Analyst I/II to join the RUHS Behavioral Health Program Support team in Riverside. The role analyzes financials, grants, budgets and performs cost analyses, labor reviews and audit prep.

A valid California driver’s license is required; 9/80 schedule with every other Friday off; progression from I to II is outlined. Responsibilities include developing procedures, supporting grant applications, coordinating budgets and supervising clerical

Qualifications

• Experience analyzing departmental financials and grants.
• Ability to review budgets, contracts and fiscal data.
• Knowledge of public administration and grant processes.

Responsibilities

• Analyze departmental financials, grants and cost analyses.
• Prepare executive presentations and audit materials.
• Assist with budgeting, labor review and capital asset oversight.
• Support inventory management and grant applications.

Skills

Financial analysis

Grant reviews

Budgeting

Data interpretation

Education

Bachelor's degree in accounting, business or public administration

Job description

The County of Riverside's Riverside University Health System (RUHS) Behavioral Health department is seeking to hire an Administrative Services Analyst I/II to join their Program Support team in Riverside.

The primary responsibilities of this role encompass the analysis of departmental financials, grant reviews and applications, executive presentations, in-depth financial or billing issue analysis, cost analysis, labor review, inventory management, capital asset oversight, and audit preparation.

The ideal candidate will have professional experience and/or knowledge of FQHC operations and regulations, and expertise in financial analysis. This position requires driving; a valid California Driver's license is mandatory.

This position follows a 9/80 schedule, from 7:30am to 5:00pm; every other Friday off.

The Administrative Services Analyst I is distinguished from the Administrative Services Analyst II by the latter's performance of complex and difficult assignments requiring a lesser degree of review and a higher level of independence.

Administrative Services Analyst I is a natural progression underfill for the Administrative Services Analyst II. Incumbents are eligible to promote to Administrative Services Analyst II after obtaining one year of experience as an Administrative Services Analyst I, receiving a satisfactory performance evaluation, and meeting the educational and/or experience requirements.

The level at which the position will be filled is at the discretion of the department.

Salary Range

Administrative Services Analyst I = $29.6145 - $39.2863

Administrative Services Analyst II = $35.9601 - $47.7330

Meet the Team!

RUHS-BH Website

Administrative Services Analyst I Responsibilities

• Conduct studies of operational, service and programmatic activities including workflow, organizational structure, operating procedures, space utilization, facilities management, equipment usage, and staffing patterns; develop reports and recommendations for appropriate action based on the analysis of collected data.
• Assist in the preparation of budgets and performs cost/benefit analysis of specific programs; review financial data on an on-going basis to ensure conformance with established guidelines.
• Monitor adherence to contract terms.
• Develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures; coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
• May assist in the preparation of grant applications; participate in various meetings and present and/or gathers data to assist management in making administrative and operational decisions; prepare a variety of records, reports, and correspondence.
• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of routine tasks.

Administrative Services Analyst II Responsibilities

• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
• Develop reports and recommendations for appropriate action based on the analysis of gathered data.
• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
• Recommend and establish contract forms and procedures; monitor adherence to contract terms.
• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.

Administrative Services Analyst I Options

OPTION I

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

OPTION II

Experience: Four years of paraprofessional experience in an administrative capacity.

OPTION III

Experience: One year as an Administrative Services Assistant with the County of Riverside.

ALL OPTIONS

Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control and/or contract monitoring.

Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures; interpret legislative and administrative mandates and regulations; establish and maintain effective working relationships with those contacted in course of work; communicate effectively in written and verbal form.

Administrative Services Analyst II Options

OPTION I

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: One year of professional experience in an administrative capacity.

OPTION II

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: Two years of paraprofessional or technical experience in an administrative capacity.

OPTION III

Experience: One year as an Administrative Services Analyst I with the County of Riverside.

ALL OPTIONS

Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.

Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.

Other Requirements

License: Possession of a valid California Driver's License may be required.