Assistant Medical Records Manager

County of Riverside; California (MO); On-site; USD 70,000 - 100,000; Full time

Job summary

County of Riverside seeks an Assistant Medical Records Manager to support Riverside University Health System’s Medical Records unit. The role helps organize and oversee Health Information Management operations, including Release of Information, chart analysis, and document integrity, within a clinically integrated network.

The position requires RHIA/RHIT certification or equivalent, a Bachelor’s or Master’s in HIM, and a California driver's license; travel to the Medical Center or Arlington

Qualifications

• Bachelor’s or master’s degree in Health Information Management (HIM) required.
• RHIA or RHIT certification required.
• CA driver license required.

Responsibilities

• Assist in organization, coordination, and direction of HIM functions including Release of Information and Chart Analysis.
• Review, revise, and develop policies; implement training for efficient workflows.
• Evaluate staff performance and monitor progress toward dept. goals.
• Provide technical guidance to staff in complex situations.
• Respond to insurance claims, legal requests, and chart inquiries.
• Serve as liaison with hospital and county departments to ensure timely information exchange.
• Analyze data and prepare detailed statistical and operational reports.

Education

Bachelor’s or Master’s degree in Health Information Management (HIM)

RHIA or RHIT certification

California Driver License

Job description

For questions regarding this position, please contact the Recruiter listed in the Supplemental Information section.

About The Position

The Riverside University Health System (RUHS) is seeking a qualified Assistant Medical Records Manager to support the Medical Records unit located in Riverside. This position plays a key role in assisting with the organization, coordination, and overall operations of the Health Information Management (HIM) Department.

Key Responsibilities

• Assist in the organization, coordination, and direction of HIM functions, including Release of Information, Chart Completion and Analysis, Chart Scanning, and Document Integrity.
• Review, revise, and develop policies and procedures; create and implement training to ensure efficient and effective workflows.
• Evaluate staff performance and monitor progress toward departmental goals.
• Provide technical guidance and support to staff in complex or sensitive situations.
• Respond to correspondence, insurance claims, legal requests, and chart completion inquiries.
• Serve as a liaison with hospital departments, county departments, and external partners to support accurate and timely information exchange within the clinically integrated network.
• Analyze data and prepare detailed statistical and operational reports.

Competitive Candidates Will Possess

• A bachelor’s or master’s degree in Health Information Management (HIM).
• Experience with Release of Information and Chart Analysis in an acute care hospital setting, including Behavioral/Mental Health records.
• Working knowledge of Title 22 and 42 CFR Part 482 – Conditions of Participation for hospitals.

Required Certifications And Licenses

• Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT).
• A valid California Driver License.

This position may require travel to the Medical Center or Arlington location approximately every other month using a personal vehicle.

Schedule Option: 5/40 or 9/80, days and hours to be determined with the department.

Meet the Team!

Every day at Riverside University Health System Medical Center, a dedicated team of healthcare professionals and support staff come together to improve lives across Riverside County. Our nationally recognized programs and specialized services thrive because of the diverse talents and commitment of our team members. No matter your background or skill set, you’ll discover meaningful opportunities and a strong sense of purpose here.

To learn more about RUHS Medical Center, please visit www.ruhealth.org

Examples Of Essential Duties

• Assists in organizing, coordinating, and directing the activities of the Medical Records Department at RCRMC and the Department of Mental Health.
• Reviews and evaluates policies and procedures for the Medical Records Department in relation to the overall hospital goals; in coordination with the Medical Records Manager and subordinate supervisors.
• Formulates and revises policies and procedures to insure the most efficient methods of accomplishing the tasks throughout the Medical records Department, such as coding, answering correspondence, insurance claims, legal requests, and chart completion functions.
• Evaluates work performance and progress of subordinate employees; develops and implements comprehensive training programs for all personnel in Medical Records.
• Provides technical guidance to staff on the most difficult and complex work situations.
• Coordinates with other Hospital departments and supervisors, County departments and external factions to insure the accurate flow of information and to solve mutual problems; analyzes and prepares a variety of detailed statistical reports.

Minimum Qualifications

OPTION I

License of Certificate: Current registration as a Registered Records Administrator with the American Health Information Management Association.

OPTION II

License/Certificate: Current accreditation as a Registered Health Information Technician with the American Health Information Management Association.

Experience: Two years of experience performing health information management responsibilities equivalent to a Medical Records Technician in a medical records department of a hospital or health care agency.

OR OPTION III

License/Certificate: Evidence of enrollment in an accredited course as a Registered Health Information Technician approved by the American Health information Management Association. Incumbents are required to complete and receive registration twelve months from the date of hire. Failure to secure said registration will result in incumbents being terminated prior to the end of their probationary period.

Experience: Three years experience performing health information management responsibilities equivalent to a Medical Records Technician which must have included a minimum of one year of supervisory/lead position in a Medical Records Department of a hospital or health care agency.

Knowledge of:

The International Classification of Diseases (current revision); Diagnostic Related Group (DRG) coding applications; the principles and techniques of supervision, staff utilization and training; principles and practices involved in medical records management; laws, rules, regulations and policies affecting medical records functions.

Ability to:

Organize, coordinate, and supervise the work of subordinate staff; develop instructional material; analyze situations and recommend appropriate actions; establish and maintain effective working relationships; prepare clear and concise oral and written reports.

SUPPLEMENTAL INFORMATION

For Questions Regarding This Recruitment, Contact The Recruiter

Veronica Zuno at [e-mail] or 951-955-1449. Please allow 1-2 business days for a response to general inquiries.

APPLICATION INFORMATION

Veteran's Preference

The County has a Veterans Preference Policy applicable to new hires. To qualify, attach the required documents to your job application. Documents include a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service. For spousal preference, and as applicable, the following documents: a copy of your marriage certificate, spouse's death certificate, a letter of spouse's disability and/or letter of service-related death (if available) from the U.S. Veteran's Administration. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. For complete details and documentation requirements, please review the Veterans Preference Policy, C-3 here: https://rivcocob.org/board-policies

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability

Proof of Education

If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Work Authorization Requirement

Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas.

Equal Opportunity Employer

The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment

All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period

As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information

Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.