Administrative Services Supervisor - Material Management

Ruhealth; Riverside (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Riverside University Health System – Behavioral Health seeks an Administrative Services Supervisor to supervise procurement staff, monitor workloads, and ensure fiscal accountability for purchase orders and contracts in Riverside, California.

The role emphasizes strong supervisory, analytical, organizational, and problem-solving skills with a focus on improving workflows and operational efficiency while supporting essential behavioral health services.

Qualifications

• Bachelor's degree preferred in accounting, business, public administration, finance, or related field.
• Two years of professional experience in an administrative capacity with journey level experience required for some options.
• Knowledge of public administration, fiscal management, budget preparation and control, and contract monitoring.

Responsibilities

• Plan, supervise, and conduct studies of administrative and operational activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
• Coordinate division budget preparation; analyze needs and transfer funds as justified; review financial data for conformance with guidelines.
• Develop and establish contract forms and procedures; monitor contract terms; explore grant funding where applicable.
• Direct office service units (duplication, communications, supply room, central files, etc.) and coordinate building maintenance services.
• Develop, implement, and publish policies and procedures to clarify standard practices; ensure dissemination of procedures.
• Review current and pending legislation to assess impact on operations and participate in management meetings for data-driven decisions.
• Direct, train, assign, and evaluate clerical and technical staff performing professional, administrative and clerical tasks.

Skills

Supervisory skills

Analytical ability

Organizational skills

Problem-solving

Budgeting & fiscal

Education

Bachelor's degree in accounting, business or public administration, finance, or related field

Job description

The County of Riverside's University Health System - Behavioral Health, Material Management department seeks an Administrative Services Supervisor to join their team in Riverside. The selected candidate will supervise and coordinate the daily activities of procurement support staff, assign and monitor workloads, and oversee productivity related to purchase orders and contracts. Responsibilities will also include monitoring expenditures and purchase order encumbrances, ensuring fiscal accountability, evaluating and standardizing workflows, and identifying opportunities to improve operational efficiency. The ideal candidate will possess strong supervisory, analytical, organizational, and problem-solving skills, with the ability to manage competing priorities and support effective procurement operations.

The Administrative Services Supervisor classification provides first level supervision in departments whose individual areas of administrative activities require administrative consolidation and efficiency. Incumbents provide supervision to professional support staff such as Administrative Services Analysts and Administrative Services Assistants as well as clerical and fiscal clerical support staff; however, analytical problem solving is the primary component of this class. The Administrative Services Supervisor is characterized by the responsibility for projecting, justifying, recommending, and implementing solutions to a variety of complex problems relative to operational and programmatic activities such as budget and staffing projections.

The Administrative Services Supervisor is distinguished from the Administrative Services Officer by the latter's responsibility for planning, organizing and managing administrative services in departments requiring a full-time stand-alone administrative division in order to complete its mission.

Schedule

9/80 7:30am- 5:00pm

Meet the Team!

Riverside University Health System – Behavioral Health is a leading provider of mental health and substance use services in Riverside County. With a dedicated team of professionals, including psychiatrists, clinicians, peer specialists, and paraprofessionals, RUHS-BH serves over 45,000 individuals annually.

We are committed to delivering culturally competent, evidence-based care across all ages. Our programs, including Mental Health Services, Substance Use Services, and the Public Guardian’s Office, address the diverse needs of our community.

At RUHS Behavioral Health, you’ll join a compassionate, innovative team where your skills make a real difference. We offer opportunities for growth, collaboration, and meaningful impact.

If you’re passionate about advancing your career while improving mental health in Riverside County, RUHS Behavioral Health is the place for you!

For more information, please visit www.ruhealth.org/behavioral-health

• Plan, supervise and conduct studies of administrative and operational activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow, and space utilization.
• Coordinate the preparation of a division or unit budget; analyze need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; make recommendations for the transfer of funds; review financial data on an on-going basis to ensure conformance with established guidelines.
• Recommend and establish contract forms and procedures; monitor adherence to contract terms; may research availability and applicability of grant funding.
• Direct office service units such as duplication service, communications service, supply room, central files, information units, and the coordination of building maintenance services.
• Develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; coordinate the publication and dissemination of procedures.
• Review present and pending legislation to determine effect on departmental operations and programs; participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
• Direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of a variety of professional, administrative and clerical support tasks.

OPTION I

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: Two years of professional experience in an administrative capacity, which must include a minimum of one year of journey level experience.

OPTION II

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience:Four years of paraprofessional or technical experience in an administrative capacity, which must include a minimum of two years of journey level experience.

ALL OPTIONS

Knowledge of: The principles and practices of public and/or business administration; principles and practices of organizational analysis, fiscal management, budget preparation and control and contract monitoring and personnel management; principles and practices of supervision.

Ability to: Analyze administrative problems, reach practical and logical conclusions, and put effective solutions into practice; develop cooperative working relationships; plan, organize, train, supervise and evaluate the work of others; prepare clear and concise reports.

Other Requirements

License: Possession of a valid California Driver's License may be required.

Who May Apply

This recruitment is open to current Behavioral Health employees only.