Administrative Services Supervisor - Material Management

County of Riverside; California; On-site; USD 90,000 - 120,000; Full time

Job summary

The County of Riverside's University Health System – Behavioral Health, Material Management department seeks an Administrative Services Supervisor to oversee procurement support staff, track workloads, and enforce fiscal accountability. You will standardize workflows and identify efficiency opportunities across purchase orders and contracts.

Ideal candidates bring strong supervisory, analytical, organizational, and problem‑solving skills, with the ability to juggle competing priorities and

Qualifications

• Bachelor's degree required; preferred majors include accounting, business, public administration or finance.
• Two years of professional administrative experience, including at least one year journey level.
• Knowledge of public and/or business administration, budgeting, contract monitoring and supervision.

Responsibilities

• Supervise procurement support staff and coordinate workloads.
• Monitor expenditures and purchase order encumbrances to ensure fiscal accountability.
• Develop and enforce policies and standard operating procedures; standardize workflows.
• Coordinate contract forms and monitor adherence to terms and funding guidelines.
• Direct, train, assign, and evaluate clerical and technical staff in administrative tasks.

Skills

Supervision

Budgeting

Workflow optimization

Analytical thinking

Time management

Education

Bachelor's degree in accounting/business/public administration/finance

Job description

For questions regarding this position, please contact the Recruiter listed in the Supplemental Information section.

About The Position

The County of Riverside's University Health System - Behavioral Health, Material Management department seeks an Administrative Services Supervisor to join their team in Riverside. The selected candidate will supervise and coordinate the daily activities of procurement support staff, assign and monitor workloads, and oversee productivity related to purchase orders and contracts. Responsibilities will also include monitoring expenditures and purchase order encumbrances, ensuring fiscal accountability, evaluating and standardizing workflows, and identifying opportunities to improve operational efficiency. The ideal candidate will possess strong supervisory, analytical, organizational, and problem‑solving skills, with the ability to manage competing priorities and support effective procurement operations.

The Administrative Services Supervisor classification provides first level supervision in departments whose individual areas of administrative activities require administrative consolidation and efficiency. Incumbents provide supervision to professional support staff such as Administrative Services Analysts and Administrative Services Assistants as well as clerical and fiscal clerical support staff; however, analytical problem solving is the primary component of this class. The Administrative Services Supervisor is characterized by the responsibility for projecting, justifying, recommending, and implementing solutions to a variety of complex problems relative to operational and programmatic activities such as budget and staffing projections.

The Administrative Services Supervisor is distinguished from the Administrative Services Officer by the latter's responsibility for planning, organizing and managing administrative services in departments requiring a full‑time stand‑alone administrative division in order to complete its mission.

Schedule

9/80 7:30am- 5:00pm

Meet the Team!

Riverside University Health System – Behavioral Health is a leading provider of mental health and substance use services in Riverside County. With a dedicated team of professionals, including psychiatrists, clinicians, peer specialists, and paraprofessionals, RUHS-BH serves over 45,000 individuals annually.

We are committed to delivering culturally competent, evidence‑based care across all ages. Our programs, including Mental Health Services, Substance Use Services, and the Public Guardian’s Office, address the diverse needs of our community.

At RUHS Behavioral Health, you’ll join a compassionate, innovative team where your skills make a real difference. We offer opportunities for growth, collaboration, and meaningful impact.

If you’re passionate about advancing your career while improving mental health in Riverside County, RUHS Behavioral Health is the place for you!

For more information, please visit www.ruhealth.org/behavioral-health

Examples Of Essential Duties

• Plan, supervise and conduct studies of administrative and operational activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow, and space utilization.
• Coordinate the preparation of a division or unit budget; analyze need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; make recommendations for the transfer of funds; review financial data on an on‑going basis to ensure conformance with established guidelines.
• Recommend and establish contract forms and procedures; monitor adherence to contract terms; may research availability and applicability of grant funding.
• Direct office service units such as duplication service, communications service, supply room, central files, information units, and the coordination of building maintenance services.
• Develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; coordinate the publication and dissemination of procedures.
• Review present and pending legislation to determine effect on departmental operations and programs; participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
• Direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of a variety of professional, administrative and clerical support tasks.

Minimum Qualifications

OPTION I

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full‑time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: Two years of professional experience in an administrative capacity, which must include a minimum of one year of journey level experience.

OPTION II

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full‑time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: Four years of paraprofessional or technical experience in an administrative capacity, which must include a minimum of two years of journey level experience.

ALL OPTIONS

Knowledge of: The principles and practices of public and/or business administration; principles and practices of organizational analysis, fiscal management, budget preparation and control and contract monitoring and personnel management; principles and practices of supervision.

Ability to: Analyze administrative problems, reach practical and logical conclusions, and put effective solutions into practice; develop cooperative working relationships; plan, organize, train, supervise and evaluate the work of others; prepare clear and concise reports.

Other Requirements

License: Possession of a valid California Driver's License may be required.

Supplemental Information

Who May Apply

This recruitment is open to current Behavioral Health employees only.

For questions regarding this recruitment

Please contact Denise DeCamp at 951-955-0196 or [e-mail] . Please allow 1-2 business days for a response to general inquiries.

Application Information

Veteran's Preference

The County has a Veterans Preference Policy applicable to new hires. To qualify, attach the required documents to your job application. Documents include a copy of your (or your spouse's) Member‑4 Form DD‑214 indicating dates of service. For spousal preference, and as applicable, the following documents: a copy of your marriage certificate, spouse's death certificate, a letter of spouse's disability and/or letter of service‑related death (if available) from the U.S. Veteran's Administration. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. For complete details and documentation requirements, please review the Veterans Preference Policy, C‑3 here: https://rivcocob.org/board‑policies

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc‑hr.com/disability

Schedule, Overtime, Standby/On‑Call, and Travel Obligations

The County of Riverside offers a variety of alternative work schedules, dependent upon department operations and needs. Certain assignments may involve overtime, standby/on‑call shifts, and/or travel; however, scheduling, shift assignments, overtime work, standby/on‑call duty, and travel obligations are subject to management approval, operational needs, and/or may be modified or discontinued at any time. Applicants should contact the assigned recruiter for additional information regarding the schedule, overtime and standby/on‑call expectations, and travel obligations.

Proof of Education

If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Work Authorization Requirement

Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1‑B visas, and will not provide sponsorship for any employment‑based visas.

Equal Opportunity Employer

The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non‑job‑related factors.

Pre‑Employment

All employment offers are contingent upon successful completion of pre‑employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre‑employment physical examination and background check may be required.

Probationary Period

As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information

Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at [e-mail] or toll‑free 1‑855‑524‑5627.