Administrative Assistant I/II – Public Sector Fire Dept

City of San Rafael; San Rafael (CA); Sur place; USD 61 000 - 82 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

Vacation leave

Sick leave

Holidays

Résumé du poste

City of San Rafael is seeking a full-time Administrative Assistant I/II to join the Fire Department's Administrative Division. You will support payroll, accounts payable/receivable, records, and vendor communications, delivering courteous service to staff and the public.

The ideal candidate has strong clerical skills, knowledge of Microsoft Office, and a customer-focused approach. Bilingual ability is a plus; familiarity with municipal processes is a bonus.

Qualifications

• Level I: Equivalent to completion of twelfth grade and two years of responsible clerical experience.
• Level II: Equivalent to completion of twelfth grade and two years of responsible secretarial or office administrative experience similar to an Administrative Assistant I with the City of San Rafael.

Responsabilités

• Set up and maintain financial, statistical, and operational records, including preparing departmental payroll submittals.
• Accounts payable and receivable including creating vendors profiles, entering invoices, tracking department credit cards, and creating purchase orders.
• Respond to record requests and review subpoenas.
• Create, edit, and update departmental information on our website.
• Carry out routine required procedures related to departmental hiring.
• Prepare required reports for various departmental programs.
• Refer more complex requests, technical inquiries or serious complaints to appropriate staff members.
• Maintain inventory and office supplies.
• Research and compile information as requested.
• Recommend organizational procedural changes affecting clerical activities.
• Screen calls, visitors, mail, and email and take action appropriate to request/situation.
• Independently respond to letters and general correspondence of a routine nature.
• Follow up on projects, transmits information and keeps informed of department activities.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.

Description du poste

City of San Rafael is seeking a full-time Administrative Assistant I/II to join the Fire Department's Administrative Division. You will support payroll, accounts payable/receivable, records, and vendor communications, delivering courteous service to staff and the public.

The ideal candidate has strong clerical skills, knowledge of Microsoft Office, and a customer-focused approach. Bilingual ability is a plus; familiarity with municipal processes is a bonus.