ADMINISTRTIVE ASSISTANT III

AZ State Jobs; Yuma (AZ); On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

Vacation and sick days

Paid holidays

Comprehensive benefits

Retirement program

Transportation subsidy

Job summary

Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an Administrative Assistant III for the ASPC Yuma location to support the Warden and staff with a range of complex administrative tasks. Primary responsibilities include researching matters, preparing reports, managing the Warden’s budget, and coordinating special projects.

The role demands strong organization, excellent communication, and the ability to work under deadlines in a prison environment.

Qualifications

• Organizational and administrative tasks experience.
• Strong written and verbal communication.
• Ability to research and compile reports and data.
• Experience supporting a supervisor or manager.

Responsibilities

• Researches and compiles reports, letters, inquiries, and policy updates
• Manages supervisor calendar
• Sets deadlines
• Supervises subordinate staff
• Researches material and gathers data for special projects
• Maintains inventory control and develops procedures
• Attends meetings

Skills

Organizational skills

Communication

Customer service

Problem solving

Team supervision

Tools

Google Suite

Outlook

Microsoft Office

Job description

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRTIVE ASSISTANT III

Job Location:

Address:

Arizona State Prison Complex (ASPC) –Yuma
7125 E. Juan Sanchez Blvd
San Luis, AZ 85349

Posting Details:

Salary: $38,400.00

Grade: 17

Closing Date: 10/7/26

Job Summary:

Are you an expert in organization and customer service? If so, this opportunity will be the best option for you!

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a master multitasker individual with excellent communication skills and a great attitude to perform a variety of complex administrative tasks for the Warden and staff.

This position will include researching administrative matters, preparing reports, completing special projects, responding to correspondence on administrative matters and maintaining Warden’s operating budget at the Arizona State Prison Complex - Yuma.

Job Duties:

• Researches and compiles reports, letters, inquiries, and policy updates
• Manages supervisor calendar
• Sets deadlines
• Supervises subordinate staff
• Researches material and gathers data for special projects
• Maintains inventory control, develops or modifies procedures and forms, interprets and explains organizational rules, regulations and department orders
• Attends meetings
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Arizona Department of Administration (ADOA) Personnel rules and Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) policies and procedures
• Grammatical formatting using concise, specific and grammatically correct non-technical language
• Organization movement, management of business practices and work processing
• Accounting and budgeting procedures

Skill in:

• Problem solving
• Analytical thinking
• Maintaining interpersonal relationships
• Verbal and written communication
• Management and supervision

Ability to:

• Provide effective guidance and supervision of employees
• Investigation and problem resolution
• Plan, analyze, coordinate activities, and establish priorities
• Develop effective operating procedures
• Work effectively under short deadlines
• Handle multiple tasks
• Work with self-motivation and minimal supervision
• Work in a prison environment

Selective Preference(s):

• Working knowledge of computer programs, including proficiency with Google suites, and Outlook
• Three (3) years responsible administrative experience reporting to a Manager or Administrator position

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation and a drug test*.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.