Administrative Secretary - HQ

Ohio Education Association; Columbus (OH); On-site; USD 46,000 - 51,000; Full time

Benefits offered by this job

FICA Pick Up

Medical, Dental and Vision on Day 1

PTO: Holidays, Personal, Sick, Vac,Par

401K, Defined Contribution, HRA, FSA

Casual Work Attire

Free Parking

Job summary

Ohio Education Association (OEA) is seeking an Administrative Secretary for its HQ in Columbus, OH to support members and staff with clerical functions and meeting coordination.

The role requires three years of administrative office experience, strong written and verbal communication, and proficiency with word processing and spreadsheets. The position includes standard benefits, vacation, retirement plans, and free parking, with a collaborative team environment.

Qualifications

• Three (3) years of administrative office experience required.
• Knowledge of administrative and clerical procedures and systems (word processing, spreadsheets, filing, forms).
• Ability to compose, proofread and revise business correspondence.
• Ability to communicate effectively and professionally.
• Intermediate skill in computer office software; internet research abilities.

Responsibilities

• Provides clerical and administrative support for organizing plans and practices for engaging members.
• Maintains filing systems; records, documents, spreadsheets and correspondence.
• Prepares meeting notes, presentations and reports; proofreads material for accuracy.
• Answers phones, coordinates mail, and routes information to the right people.
• Orders supplies, liaises with vendors, and processes invoices for payment.
• Attends staff meetings and trainings; participates in team collaboration.

Skills

Administrative experience

Word processing

Spreadsheets

File management

Proofreading

Business correspondence

Communication

Internet research

Office software

Tools

Microsoft Office

Job description

Administrative Secretary - HQ

Columbus, OH, US

Salary Range: $46,000.00 To $51,000.00 Annually

OEA represents more than 100,000 teachers, faculty members and support professionals in Ohio’s public schools, colleges, and universities to help improve public education and the lives of Ohio’s children. OEA members provide a wide range of professional education services in communities throughout the state.

This position demands a variety of secretarial skills, and three (3) years of administrative office experience is required. Please see below for the additional required qualifications, knowledge, skills, and abilities.

Essential Functions:

• Uses computers for various applications, such as database management or word processing.
• Provides clerical and administrative support for organizing plans and practices for engaging members.
• Sets up and maintains paper or electronic filing systems; recording information, updating paperwork, and composing and maintaining documents, spreadsheets, records, correspondence, or other material. Maintains confidential records and files.
• Composes, prepares, and distributes meeting notes, presentations and reports.
• Reviews and proofreads material for accuracy and completeness.
• Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
• Operates electronic mail systems and coordinates the flow of information.
• Opens, reads, routes, and distributes incoming and outgoing mail or other materials.
• Operates office equipment, such as fax machines, copiers, or phone systems.
• Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs.
• Prepares for and makes arrangements for meetings and conferences.
• Communicates information to managers, co-workers and others in person, by telephone, in written form, or e-mail.
• Opens and closes the office.
• Processes invoices for payment.
• Orders and maintains office supplies and acts as liaison with vendors.
• Completes forms in accordance with OEA procedures.
• Operates in a collaborative team environment.
• Attends staff meetings and trainings.
• Provides input into decision-making that impacts Associate Staff functions.
• Performs duties related to job description.

Qualifications:

• Three (3) years of administrative office experience required.
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures.
• Ability to effectively compose, proofread and revise business correspondence.
• Ability to communicate effectively and professionally.
• Intermediate skill in use of computer office software.
• Internet research abilities.
• FICA Pick Up
• Eligible for Medical, Dental and Vision FIRST DAY
• PTO: 15 Holidays, Personal, Sick, Vacation, and Parental Leave
• Retirement: 401K, Defined Contribution, HRA, FSA
• Casual Work Attire & FREE Parking

Authority and Relationships

Responsible to the immediate supervisor; recommends policy and procedure changes to and through the immediate supervisor.

OEA is an Equal Employment Opportunity Employer.

Consideration is given to all applicants without regard to age, ancestry, sex, race, color, creed, religion, sexual orientation, gender identity or expression, marital status, national origin, residence, disability, socio-economic status, military status, political affiliation, genetic information; on the basis of pregnancy, childbirth, or related medical conditions; or, degree of association activity.