Administrative Secretary - Field

Ohio Education Association; Westerville (OH); On-site; USD 46,000 - 51,000; Full time

Benefits offered by this job

Medical, Dental and Vision

15 Holidays and Leave

Casual Work Attire

Free Parking

Job summary

Ohio Education Association in Westerville, OH is seeking an Administrative Secretary to provide clerical and administrative support. The role requires three years of administrative office experience, offering a competitive salary range of $46,000 to $51,000 annually.

Key responsibilities include managing filing systems, composing documents, and assisting with member engagement. The position offers various benefits including medical, dental, and vision from day one, along with PTO and retirement

Qualifications

• Three years of administrative office experience required.
• Knowledge of word processing, spreadsheets, and managing files.
• Ability to communicate effectively and professionally.

Responsibilities

• Provide clerical and administrative support for member engagement.
• Maintain paper and electronic filing systems.
• Answer telephones and give information to callers.

Skills

Administrative procedures

Communication

Computer skills

Proofreading

Organization

Tools

Word processing software

Spreadsheet software

Office equipment

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Secretary - Field

Westerville, OH, US

Salary Range: $46,000.00 To $51,000.00 Annually

OEA represents more than 100,000 teachers, faculty members and support professionals in Ohio’s public schools, colleges, and universities to help improve public education and the lives of Ohio’s children. OEA members provide a wide range of professional education services in communities throughout the state.

This position demands a variety of secretarial skills, and three (3) years of administrative office experience is required. Please see below for the additional required qualifications, knowledge, skills, and abilities.

Essential Functions:

• Uses computers for various applications, such as database management or word processing.
• Provides clerical and administrative support for organizing plans and practices for engaging members.
• Sets up and maintains paper or electronic filing systems; recording information, updating paperwork, and composing and maintaining documents, spreadsheets, records, correspondence, or other material. Maintains confidential records and files.
• Composes, prepares, and distributes meeting notes, presentations and reports.
• Reviews and proofreads material for accuracy and completeness.
• Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
• Operates electronic mail systems and coordinates the flow of information.
• Opens, reads, routes, and distributes incoming and outgoing mail or other materials.
• Operates office equipment, such as fax machines, copiers, or phone systems.
• Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs.
• Prepares for and makes arrangements for meetings and conferences.
• Communicates information to managers, co-workers and others in person, by telephone, in written form, or e-mail.
• Opens and closes the office.
• Processes invoices for payment.
• Orders and maintains office supplies and acts as liaison with vendors.
• Completes forms in accordance with OEA procedures.
• Operates in a collaborative team environment.
• Attends staff meetings and trainings.
• Provides input into decision-making that impacts Associate Staff functions.
• Performs duties related to job description.

Qualifications:

• Three (3) years of administrative office experience required.
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures.
• Ability to effectively compose, proofread and revise business correspondence.
• Ability to communicate effectively and professionally.
• Intermediate skill in use of computer office software.
• Internet research abilities.
• FICA Pick Up
• Eligible for Medical, Dental and Vision FIRST DAY
• PTO: 15 Holidays, Personal, Sick, Vacation, and Parental Leave
• Retirement: 401K, Defined Contribution, HRA, FSA
• Casual Work Attire & FREE Parking

Authority and Relationships

Responsible to the immediate supervisor; recommends policy and procedure changes to and through the immediate supervisor.

OEA is an Equal Employment Opportunity Employer.

Consideration is given to all applicants without regard to age, ancestry, sex, race, color, creed, religion, sexual orientation, gender identity or expression, marital status, national origin, residence, disability, socio-economic status, military status, political affiliation, genetic information; on the basis of pregnancy, childbirth, or related medical conditions; or, degree of association activity.