Administrative Secretary for Assistant Superintendent

The Greater Cincinnati School Application Consortium; Wyoming; On-site; USD 36,000 - 56,000; Full time

Job summary

The Greater Cincinnati School Application Consortium is seeking an Administrative Secretary to the Assistant Superintendent. This role supports central office operations, handles communications, scheduling, and public relations for the district.

You will manage mail, assist with the application process, maintain district forms, and coordinate with the EMIS coordinator while handling confidential information with tact and professionalism.

Qualifications

• High school diploma or equivalent.
• Minimum of one year of EMIS experience.
• Training and/or experience which evidences a strong knowledge of word processing, secretarial duties, and communication skills (verbal and written).
• Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate.

Responsibilities

• Answer all incoming calls, take messages and direct to voice mail or the proper person.
• Create a telephone image of goodwill and be of service to callers; handle complaints calmly and positively.
• Sort mail and distribute to district buildings; operate and maintain district mail supplies.
• Assist with application process: post jobs on school websites, forward applications, maintain files, schedule interviews.
• Order supplies for central office.
• Facilitate approval of fliers and provide information for Superintendent's approval.
• Work with Facilities Coordinator to distribute building use forms.
• Print forms and brochures; update district forms; distribute forms to buildings.
• Maintain files of requisitions for Treasurer's office.
• Assist with Ohio state tests: ordering, storage, inventory, distribution and shipping.
• Update and maintain student discipline database and expulsions records.
• Maintain student records pertaining to expulsions; mail letters; keep hard copy files.
• Mail New Parent Letter and Survey to guardians; maintain returned surveys.
• Process all work permits online.
• Contact Clermont County Engineers Office for signs adjustments.
• Maintain enrollment records and assist with correspondence.
• Maintain website pages: calendar, news, personnel, job opportunities, district office.
• Update the District Policy Book.
• Assist the EMIS coordinator.

Skills

Word processing

Secretarial duties

Verbal & written communication

Active listening

Organizational skills

Problem solving

Multitasking

Education

High school diploma or equivalent

EMIS experience

Tools

WebCheck fingerprinting system

Electric hole punch

Job description

The Greater Cincinnati School Application Consortium is seeking an Administrative Secretary to the Assistant Superintendent. This role supports central office operations, handles communications, scheduling, and public relations for the district.

You will manage mail, assist with the application process, maintain district forms, and coordinate with the EMIS coordinator while handling confidential information with tact and professionalism.