Administrative Secretary & Data/Admissions Coordinator

South-Florida-Jewish-Academy; Town of Florida (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

South Florida Jewish Academy is seeking an Administrative Secretary / Data & Admissions Coordinator to join the administrative team. This role partners with the current secretary to manage day-to-day front office operations and take primary responsibility for data systems, admissions tracking, and related communications.

The position is evolving, with opportunities to develop new workflows, improve processes, and contribute to a welcoming, efficient school environment for families and staff.

Qualifications

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to learn new software and databases quickly.
• Ability to manage multiple priorities while maintaining confidentiality.
• Professional, friendly, and service-oriented demeanor.

Responsibilities

• Work collaboratively with the school's administrative secretary to ensure the smooth operation of the front office.
• Maintain accurate student records and school databases.
• Manage the admissions pipeline by tracking prospective families from initial inquiry through enrollment.
• Schedule school tours, admissions meetings, interviews, and follow-up communications.
• Generate reports and maintain spreadsheets related to admissions, enrollment, and school data.
• Assist with registration, enrollment, and student records.
• Answer phones, respond to emails, greet visitors, and provide exceptional customer service to families and guests.
• Coordinate calendars, appointments, and meetings for school administrators as needed.
• Organize and maintain confidential digital and paper files.
• Support school events and administrative projects.
• Identify opportunities to improve office procedures and help develop efficient administrative systems.
• Provide cross-coverage for the other secretary as needed and work together to ensure all office responsibilities are completed efficiently.

Skills

Excellent organizational skills

Time-management

Attention to detail

Written and verbal communication

Learning new software/databases

Confidentiality

Professional demeanor

Job description

South Florida Jewish Academy is seeking an Administrative Secretary / Data & Admissions Coordinator to join the administrative team. This role partners with the current secretary to manage day-to-day front office operations and take primary responsibility for data systems, admissions tracking, and related communications.

The position is evolving, with opportunities to develop new workflows, improve processes, and contribute to a welcoming, efficient school environment for families and staff.