Administrative Secretary: Calendar & Confidential Reports

Polk County Public Schools; Bartow (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Polk County Public Schools District Office in Bartow, FL is seeking an Administrative Secretary to support clerical and office functions in a fast-paced district office. Responsibilities include composing correspondence, organizing files, preparing reports, coordinating calendars, arranging travel, and handling confidential information with discretion.

The role also involves payroll inputs for office staff, preparing training materials, and assisting with interviews.

Qualifications

• Requires high school diploma or GED; related coursework preferred.
• Knowledge of spreadsheet, word processing, email and data management tools.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Composes and types correspondence.
• Maintains filing systems and prepares reports.
• Coordinates calendars and travel arrangements.
• Answers calls and routes messages; prepares materials for meetings and interviews.
• Inputs payroll data for office staff and cabinet members.
• Prepares materials for trainings and meetings.

Skills

Bilingual

Strong communication

Time management

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Polk County Public Schools District Office in Bartow, FL is seeking an Administrative Secretary to support clerical and office functions in a fast-paced district office. Responsibilities include composing correspondence, organizing files, preparing reports, coordinating calendars, arranging travel, and handling confidential information with discretion.

The role also involves payroll inputs for office staff, preparing training materials, and assisting with interviews.