Administrative Secretary - Board & Department Support

Conroe Independent School District; Conroe (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

Conroe Independent School District is seeking a Paraprofessional Clerical/Secretarial to organize and manage routine central office tasks. Responsibilities include preparing correspondence, reports, and presentations for the department head, maintaining files, and supporting board meetings. Experience of 1–3 years in secretarial work is required.

Education: high school diploma or GED. The role involves standard office duties, budgeting support, inventory, and routine communication with staff and

Qualifications

• Proficient keyboarding, data entry, and word processing.
• Ability to develop spreadsheets and databases.
• Ability to multi-task and prioritize workflow.
• Strong organizational and interpersonal skills; basic math.

Responsibilities

• Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
• Compile, maintain, and file all reports, records, and other documents as required.
• Update handbooks, policy manuals, and other documents as assigned.
• Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications.
• Prepare materials for Board of Trustees meetings.
• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.
• Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to department staff.
• Assist staff, parents, and community as needed.
• Maintain confidentiality of information.
• Other duties as assigned.

Skills

keyboarding

data entry

word processing

file maintenance

prioritize workflow

multi-tasking

organizational skills

interpersonal skills

basic math

Education

High school diploma or GED

Job description

Conroe Independent School District is seeking a Paraprofessional Clerical/Secretarial to organize and manage routine central office tasks. Responsibilities include preparing correspondence, reports, and presentations for the department head, maintaining files, and supporting board meetings. Experience of 1–3 years in secretarial work is required.

Education: high school diploma or GED. The role involves standard office duties, budgeting support, inventory, and routine communication with staff and