Legal Secretary 26-44

Office of the Illinois Attorney General; Chicago (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

Office of the Illinois Attorney General in Chicago is seeking a Legal Secretary to perform specialized secretarial and clerical tasks for staff attorneys, including drafting legal documents and managing case files.

The role requires basic knowledge of legal terminology and court procedures, strong communication skills, and in-office attendance. The position emphasizes organization and support for case preparation and staff attorneys.

Qualifications

• Two years of legal secretarial or business college and one year of secretarial experience (or a high school/GED with three years of secretarial experience).
• Excellent oral and written communication skills.
• Physical ability to perform filing and data handling tasks (lifting up to 15 pounds).

Responsibilities

• Performs legal secretarial and clerical work with knowledge of legal terminology and court procedures.
• Types memoranda, pleadings, motions, orders, briefs and related legal documents.
• Maintains detailed files and screens the public by telephone and in person; schedules appointments and arranges travel and conferences.

Education

Two years legal secretarial or business college; one year secretarial experience or high school diploma

Job description

Posting number: 26-44

Department: Deputy Chief - Administration

Division: General Law

Job classification: Legal Secretary

Posting type: Open

Categories: Clerical & Data Entry, Legal, Office and Administrative Support

Summary

Performs responsible legal secretarial and clerical work requiring a basic knowledge of legal terminology and court procedures; types memoranda, depositions, pleadings, motions, rulings, pre‑hearing reports, orders, petitions, briefs and vouchers; plans, schedules, initiates and performs the clerical processing necessary for preparation of cases by staff attorneys; proofreads documents; receives and screens public by telephone and in person; makes appointments; arranges for transportation, accommodations and conferences; types attorneys' case reports and legal manuscripts and revises as necessary; composes and types correspondence involving application of policy as well as general or routine matters; maintains detailed files.

Examples of duties

Knowledge, skill and mental development equivalent to completion of 2 years legal secretarial or business college and 1-year secretarial experience or high school

graduate (GED) and 3 years secretarial experience or related experience preferably in a legal services environment or an equivalent combination of training and

experience. Effective oral and written communication skills. Physical ability to file and duplicate information which includes bending, stretching, stooping, and lifting of up

to 15 pounds. Ability to operate automated office machines and equipment (prior training or work experience on PC specializing in Word Perfect preferred). .Attendance

is an essential function of this position.

Supplemental information

Position requires in office attendance.