Administrative Secretary

OSF HealthCare; Rockford (IL); On-site; USD 26,000 - 30,000; Full time

Job summary

OSF HealthCare is seeking an Administrative Secretary to support the department with clerical duties, record keeping, call routing, and document preparation. You will help organize workflows, take minutes, and maintain confidentiality for sensitive information.

Ideal candidates have a HS diploma, at least one year of clerical experience, and proficiency in MS Word, Excel, and PowerPoint. Strong communication and organizational skills are essential to deliver excellent customer service to staff

Qualifications

• Education: High School diploma or equivalent.
• Experience: One year of office clerical experience; basic MS Word, Excel and PowerPoint.
• Skills: Proven communication and interpersonal skills; demonstrated organizational and prioritizing abilities.

Responsibilities

• Handles clerical duties for the department including record keeping, answering and routing calls, and document preparation.
• Organizes, minutes and supports staff, patients and other OSF departments with excellent customer service.
• Maintains confidentiality when handling sensitive information and communications.

Skills

Communication skills

Organizational skills

Prioritizing tasks

Education

High School diploma or equivalent

Associate degree

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Total Rewards

OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focus on the whole person and engage with their current stage of life and career. Click here to learn more about benefits and the total rewards at OSF.

Total Rewards

OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focus on the whole person and engage with their current stage of life and career. Click here to learn more about benefits and the total rewards at OSF.

Expected pay for this position is $18.80 - $22.12/hour. Actual pay will be determined by experience, skills and internal equity.

This is an Hourly position.

Overview

POSITION SUMMARY:

The Administrative Secretary handles clerical duties for the department including record keeping, answering and routing calls, document preparation, organizing, and minute taking. Supports the department by providing excellent customer service to staff, patients, and other OSF departments. Demonstrates a high level of competence and professionalism including excellent written and verbal communication skills. Handles some highly sensitive information; maintains confidentiality by discussing private/sensitive information only with those with a need to know.

Qualifications

REQUIRED QUALIFICATIONS:

• Education: High School diploma or equivalent
• Experience: One year of office clerical experience. Basic level in MS Word, Excel and PowerPoint
• Other skills/knowledge: Proven communication and interpersonal skills in previous job or classwork. Demonstrated organizational and prioritizing skills.

PREFERRED QUALIFICATIONS:

• Education: Associates degree
• Experience: Proficient with email and calendaring systems.

OSF HealthCare is an Equal Opportunity Employer.